University Advancement Coordinator

Bucknell University; United States; On-site; USD 46,133,000 - 57,666,000; Full time

Job summary

Bucknell University is seeking a University Advancement Coordinator to support the Strategic Philanthropy team with organized, detail‑driven project support and a strong customer service approach. The role emphasizes collaboration, confidentiality, and process improvement in a busy office.

Responsibilities include managing daily office operations, budgets and procurement, event logistics, contract review, and cross‑department coordination.

Qualifications

• High School Diploma or GED is required.
• Two (2) or more years of related experience are required.

Responsibilities

• Coordinates day-to-day administrative operations and serves as the primary contact for inquiries and facility management.
• Optimizes office workflows and processes; liaises with campus partners to facilitate service requests and resolve bottlenecks.
• Provides administrative support for budget monitoring and procurement; handles travel reimbursements, reconciliations, and vendor payments.
• Coordinates logistics for events, committee meetings, and special programs; manages space reservations, catering, and guest accommodations.
• Reviews and revises contracts and other department documents/files.
• Performs other duties as needed.

Education

High School Diploma or GED

Associates Degree

Two (2) or more years of related experience

Job description

Position Title: University Advancement Coordinator

Position Type: Full time

Scheduled Weekly Hours: 35

Categories: Staff Non-exempt

Job Summary

Do you enjoy handling multiple projects while making sure the smallest of details are covered? Do you thrive on providing support and anticipating the needs of others? University Advancement is seeking a Coordinator to support the division of Advancement with a focus on our Strategic Philanthropy team. We are looking for a dynamic individual who brings enthusiasm and a commitment to process improvement and embraces a customer service approach. Someone who is willing to help others and do what it takes to ensure the task gets completed. This position requires a high degree of organizational skills and a collaborative spirit.

The University Advancement Coordinator will demonstrate strong organizational and interpersonal skills, including diplomacy, tact, discretion, and the ability to maintain confidentiality. This individual will exhibit confidence, composure, and professionalism, building trust and cultivating positive relationships while managing challenges with integrity and grace. This role requires strong written and verbal communication, creative problem-solving abilities, and the capacity to work productively in a team environment, with a demonstrated attention to detail and the ability to prioritize work across competing demands.

Reporting Relationships

This position reports to Associate Director, People Success and Operations.

Work Setting / Schedule

This is a full time (35 hours a week), non-exempt (hourly), benefits-eligible position. This is an on-campus position.

Essential Job Functions

• Coordinates day-to-day administrative operations to ensure a high-functioning office environment; serves as the primary point of contact for departmental inquiries and facility management.
• Optimizes office workflows and business processes, ensuring that administrative tasks align with the department's strategic goals and the University's mission. Acts as the departmental liaison to campus partners to facilitate service requests and resolve operational bottlenecks. Works with other departments and customers to expedite inquiries and processes.
• Provides administrative support for budget monitoring and procurement; processes travel reimbursements, reconciliations, and vendor payments in accordance with fiscal policy. Ensures accounts are appropriately managed.
• Coordinates logistics for events, committee meetings, and special programs, including space reservations, catering, and guest accommodations.
• Reviews and revises contracts and other department documents/files.
• Performs other duties as needed.

Minimum Qualifications

• High School Diploma or GED
• Two (2) or more years of related experience

Preferred Qualifications

• Associates Degree
• Four (4) years of experience in a budgeting, accounting or related field

Physical Requirements

Office environment/no specific or unusual physical or environment demands

Additional Information

This position (and all positions in our division) requires the occasional evening and weekend work to support university events including Homecoming, Family Weekend and Reunion Weekend. We do ask staff to mark their calendars in advance for these events.

We are looking for exceptional people who will embrace our values:

• Lead with Integrity
• Embrace a Collaborative and Inclusive Spirit
• Be Open and Receptive
• Nurture Creativity and Innovation
• Foster a Culture of Empowerment and Knowledge

University Advancement is here to advance the mission of Bucknell University by engaging the Bucknell community. It is only through the support of alumni, parents and friends - by opening doors to career opportunities, engaging others to join the conversation and community, and entrusting us with their philanthropic commitments - that we can further elevate Bucknell as a leader in undergraduate education. These values illustrate how we bring, as a division, the University's strategic plan to life and exercise our commitment to inclusion and belonging on a daily basis.

Job Exempt

No Salary Range: 18.40-23.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits

Eligible full- and part-time employees are compensated beyond base salary through our total re