Administrative Assistant, Human Resources

Bucknell University; Lewisburg (Union County); On-site; USD 24,000 - 30,000; Full time

Benefits offered by this job

Flexible scheduling options

Medical, prescription drug, vision, &

Dental, life, and long-term disability

10% retirement plan contribution

Paid time off: vacation, sick leave, 2

Tuition remission for Bucknell staff

Employee wellness program

Job summary

Bucknell University in Lewisburg, PA, seeks an Administrative Assistant to support the Human Resources & Employee Experience team. You will greet visitors, manage communications, and coordinate daily logistics to keep operations running smoothly.

Responsibilities include scheduling, calendar updates, report creation, vendor liaison, and assisting with staff searches, onboarding, and payroll onboarding. A friendly, organized multitasker will thrive here.

Qualifications

• Must have a high school diploma or GED.
• Two or more years of related administrative experience.
• Strong organizational and communication skills are essential.

Responsibilities

• Supports daily operations of the department, including scheduling meetings, updating calendars, creating reports, and managing office supplies.
• Provides administrative support including greeting visitors, working with vendors, and preparing documents for memberships, workshops, and conferences.
• Coordinates weekly meeting agendas and logistics for meetings and travel; assists with expense reporting.
• Schedules meetings, coordinates safety and general training, and assists with departmental events.
• Supports staff searches, onboarding, and exiting; processes payroll onboarding and compensation changes.

Skills

Experience handling multiple tasks

Administrative support

Calendar management

Education

High school diploma or GED

Associate's degree (preferred)

Four years administrative experience (preferred)

Job description

Administrative Assistant, Human Resources & Employee Experience

R0000002909

Cooley Hall

Position Title

Administrative Assistant, Human Resources & Employee Experience

Position Type

Full time

Scheduled Weekly Hours

40

Categories

Staff Non-exempt

Job Summary

Are you an organized multi-tasker with a knack for keeping operations running seamlessly? We are seeking a dynamic Administrative Assistant to serve as the operational backbone of our department. In this fast-paced role, you will be the face and voice of our team-welcoming visitors, managing communications, and tackling daily logistical challenges. If you thrive on keeping schedules tight, events running smoothly, and campus concerns resolved quickly, we want to hear from you!

Reporting Structure

• Reports to the Associate Vice President, Human Resources and Employee Experience

Work Schedule

• Full-time position working 40 hours per week, 52 weeks per year

Work Setting

• On campus role
• Hours: 8:00am - 4:30pm
• Schedule flexibility available based on operational needs

What You Will Do

• Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies. Coordinates the work of student employees as needed.
• Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
• Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel. Supports team with expense reporting.
• Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
• Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll onboarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.
• The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring

Required

• High school diploma or GED
• Two (2) or more years of related experience

Preferred, but not Required

• Associate's degree
• Four (4) years administrative or related experience

Physical Requirements

• Office environment/no specific or unusual physical or environmental demands.

Job Exempt

No

Salary Range

17.16-21.45

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

Inclusive Excellence

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

If this position is approved for hybrid/remote work

this position is open to candidates located in the following states: CA, CT, FL, GA, IN, MA, MI, MO, NC, NJ, NY, PA, SC, TX, and VA.

Candidates must be physically located and authorized to work in one of these approved states by the start date of employment and throughout employment.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources [phone] or email [e-mail].