University Advancement Coordinator

Bucknell University; Lewisburg (Union County); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Flexible scheduling

Health insurance

Tuition remission

Wellness program

Job summary

Bucknell University seeks a University Advancement Coordinator to support the division of Advancement with emphasis on the Strategic Philanthropy team. This full-time, on-campus role requires strong organizational skills and a collaborative spirit to ensure tasks are completed efficiently.

The position reports to the Associate Director, People Success and Operations, and includes 35 hours per week with non-exempt status.

Qualifications

• High School Diploma or GED is required.
• Two or more years of related experience are required.
• Associates Degree preferred.
• Four years of budgeting, accounting or related field experience preferred.

Responsibilities

• Coordinates day-to-day administrative operations to ensure a high-functioning office environment.
• Acts as the departmental liaison to campus partners to facilitate service requests and resolve operational bottlenecks.
• Provides administrative support for budget monitoring and procurement; handles travel reimbursements, reconciliations and vendor payments.
• Coordinates logistics for events, committee meetings and special programs (space reservations, catering, guest accommodations).
• Reviews and revises contracts and other department documents/files.
• Performs other duties as needed.

Education

High School Diploma or GED

Associates Degree

Job description

Job Summary

Do you enjoy handling multiple projects while making sure the smallest of details are covered? Do you thrive on providing support and anticipating the needs of others? University Advancement is seeking a Coordinator to support the division of Advancement with a focus on our Strategic Philanthropy team. We are looking for a dynamic individual who brings enthusiasm and a commitment to process improvement and embraces a customer service approach. Someone who is willing to help others and do what it takes to ensure the task gets completed. This position requires a high degree of organizational skills and a collaborative spirit.

Position Title

University Advancement Coordinator

Position Type

Full time

Scheduled Weekly Hours

35

Categories

Staff Non-exempt

Job Summary

Do you enjoy handling multiple projects while making sure the smallest of details are covered? Do you thrive on providing support and anticipating the needs of others? University Advancement is seeking a Coordinator to support the division of Advancement with a focus on our Strategic Philanthropy team. We are looking for a dynamic individual who brings enthusiasm and a commitment to process improvement and embraces a customer service approach. Someone who is willing to help others and do what it takes to ensure the task gets completed. This position requires a high degree of organizational skills and a collaborative spirit.

The University Advancement Coordinator will demonstrate strong organizational and interpersonal skills, including diplomacy, tact, discretion, and the ability to maintain confidentiality. This individual will exhibit confidence, composure, and professionalism, building trust and cultivating positive relationships while managing challenges with integrity and grace. This role requires strong written and verbal communication, creative problem-solving abilities, and the capacity to work productively in a team environment, with a demonstrated attention to detail and the ability to prioritize work across competing demands.

Job Duties

Reporting Relationships

This position reports to Associate Director, People Success and Operations.

Work Setting/Schedule

This is a full time (35 hours a week), non-exempt (hourly), benefits-eligible position.

This is an on-campus position.

Essential Job Functions

• Coordinates day-to-day administrative operations to ensure a high-functioning office environment; serves as the primary point of contact for departmental inquiries and facility management.
• Optimizes office workflows and business processes, ensuring that administrative tasks align with the department’s strategic goals and the University’s mission. Acts as the departmental liaison to campus partners to facilitate service requests and resolve operational bottlenecks. Works with other departments and customers to expedite inquiries and processes.
• Provides administrative support for budget monitoring and procurement; processes travel reimbursements, reconciliations, and vendor payments in accordance with fiscal policy. Ensures accounts are appropriately managed.
• Coordinates logistics for events, committee meetings, and special programs, including space reservations, catering, and guest accommodations.
• Reviews and revises contracts and other department documents/files.
• Performs other duties as needed.

Minimum Qualifications

• High School Diploma or GED
• Two (2) or more years of related experience

Preferred Qualifications

• Associates Degree
• Four (4) years of experience in a budgeting, accounting or related field

Physical Requirements

• Office environment/no specific or unusual physical or environment demands

Please note that applications without a cover letter are considered incomplete and will not be reviewed. Your cover letter is an opportunity to share your motivation for applying. Please describe why the University Advancement Coordinator role at Bucknell is of interest to you and how your skills and experiences connect to the responsibilities of the position. We are looking for thoughtful, genuine interest beyond a summary of your resume.

This position (and all positions in our division) requires the occasional evening and weekend work to support university events including Homecoming, Family Weekend and Reunion Weekend. We do ask staff to mark their calendars in advance for these events.

Values

We are looking for exceptional people who will embrace our values:

• Lead with Integrity
• Embrace a Collaborative and Inclusive Spirit
• Be Open and Receptive
• Nurture Creativity and Innovation
• Foster a Culture of Empowerment and Knowledge

University Advancement is here to advance the mission of Bucknell University by engaging the Bucknell community. It is only through the support of alumni, parents and friends – by opening doors to career opportunities, engaging others to join the conversation and community, and entrusting us with their philanthropic commitments – that we can further elevate Bucknell as a leader in undergraduate education. These values illustrate how we bring, as a division, the University's strategic plan to life and exercise our commitment to inclusion and belonging on a daily basis.

Job Exempt

No

Salary Range

18.40-23.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence

Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

If this position is approved for hybrid/remote work this position is open to candidates located in the following states: CA, CT, FL, GA, IN, MA, MI, MO, NC, NJ, NY, PA, SC, TX, and VA.

Candidates must be physically located and authorized to work in one of these approved states by the start date of employment and throughout employment.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources [phone] or email [e-mail].