Administrative Assistant, Human Resources & Employee Experience

Bucknell University; Linntown (PA); On-site; USD 49,114,000 - 61,463,000; Full time

Benefits offered by this job

Flexible scheduling options

Medical insurance

Retirement plan

Paid time off

Tuition remission

Wellness program

Parental leave

Employee assistance program

Gym membership

Bucknell ID card

Job summary

Bucknell University in Pennsylvania seeks an Administrative Assistant for Human Resources & Employee Experience. You will manage calendars, arrange meetings, greet visitors, coordinate travel, and assist with onboarding and payroll tasks. Strong organizational skills and communication are essential for a smooth-running HR office.

The role is a full-time on-campus position with standard 8:00am–4:30pm hours. Benefits include scheduling flexibility, tuition programs, and comprehensive wellness

Qualifications

• High school diploma or GED required with 2+ years of related experience.
• Associate's degree preferred; four years of administrative experience is a plus.
• Experience supporting HR or payroll processes is a plus.

Responsibilities

• Supports daily department operations including scheduling meetings and updating calendars.
• Creates reports and maintains office supplies inventory.
• Greet visitors, handle communications, and assist with vendor relations.
• Coordinate staff searches, onboarding, and payroll onboarding tasks.
• Prepare documentation for memberships, workshops, and conferences.
• Assist with travel logistics and expense reporting.

Skills

Organization

Communication

Scheduling

Office software

Education

High school diploma or GED

Associate's degree

Tools

MS Office

Payroll software

Job description

Position Title:Administrative Assistant, Human Resources & Employee ExperiencePosition Type:Full timeScheduled Weekly Hours:40Categories:Staff Non-exemptJob Summary:Are you an organized multi-tasker with a knack for keeping operations running seamlessly? We are seeking a dynamic Administrative Assistant to serve as the operational backbone of our department. In this fast-paced role, you will be the face and voice of our team—welcoming visitors, managing communications, and tackling daily logistical challenges. If you thrive on keeping schedules tight, events running smoothly, and campus concerns resolved quickly, we want to hear from you!Job Duties:Reporting Structure:Reports to the Associate Vice President, Human Resources and Employee ExperienceWork Schedule:Full-time position working 40 hours per week, 52 weeks per yearWork Setting:On campus roleHours: 8:00am - 4:30pmSchedule flexibility available based on operational needsWhat You Will Do:Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies. Coordinates the work of student employees as needed.Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel. Supports team with expense reporting.Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll on-boarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.What You Will Bring:Required:High school diploma or GEDTwo (2) or more years of related experiencePreferred, but not Required:Associate's degreeFour (4) years administrative or related experiencePhysical Requirements:Office environment/no specific or unusual physical or environmental demands.Job Exempt:NoSalary Range:17.16-21.45The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.Benefits:Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):Flexible scheduling options determined by role;Medical, prescription drug, vision, dental, life, and long-term disability insurance optionsAn outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.A comprehensive employee wellness program including program incentivesA myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID cardTo learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)Inclusive Excellence:Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.If this position is approved for hybrid/remote work this position is open to candidates located in the following states: CA, CT, FL, GA, IN, MA, MI, MO, NC, NJ, NY, PA, SC, TX, and VA.Candidates must be physically located and authorized to work in one of these approved states by the start date of employment and throughout employment.E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources [phone] or email [e-mail].