Unit Shop Admin Specialist — Flexible Part-Time

Hireology; Hobbs (NM); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

Flexible part-time schedule

Job summary

Watson Truck & Supply, Inc. seeks an Unit Shop Administrative Assistant to provide clerical, administrative, and operational support for the Unit Shop.

You will assist with repair order administration, technician timekeeping, purchasing, inventory support, and records management to ensure efficient shop operations and accurate job costing. You will coordinate purchases, maintain records, and support with documentation requirements while communicating with technicians, shop supervisors, vendors,

Qualifications

• High school diploma or equivalent.
• Strong organizational and recordkeeping skills.
• Basic computer proficiency, including Microsoft Outlook, Word, and Excel.
• Ability to accurately enter and maintain data.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality regarding company information.
• Dependable attendance and punctuality.

Responsibilities

• Open, maintain, and close Repair Orders (ROs) in accordance with company procedures.
• Post technician labor hours and allocate labor time to the appropriate repair orders.
• Process and maintain accurate repair order documentation.
• Create and issue purchase orders for materials, parts, supplies, and outside services.
• Process outside vendor invoices and assign costs to the appropriate repair orders.
• Assist in obtaining parts, materials, and supplies as needed to support shop operations.
• Coordinate steel orders and other shop supply purchases.
• Assist with inventory organization, tracking, counts, and related recordkeeping.
• Maintain shop files and electronically or physically file completed repair orders and supporting documentation.
• Perform data entry and maintain accurate records within company software systems.
• Assist shop management with administrative reporting and documentation requirements.
• Communicate effectively with technicians, shop supervisors, vendors, and internal departments.
• Maintain organized filing systems and shop records.
• Answer phones and respond to routine inquiries as assigned.
• Support special projects and other administrative duties as assigned.

Skills

Organizational skills

Recordkeeping

Data entry

Communication skills

Confidentiality

Independent work

Education

High school diploma or equivalent

Tools

CDK (or similar) software

Microsoft Outlook

Excel

Word

Job description

Watson Truck & Supply, Inc. seeks an Unit Shop Administrative Assistant to provide clerical, administrative, and operational support for the Unit Shop.

You will assist with repair order administration, technician timekeeping, purchasing, inventory support, and records management to ensure efficient shop operations and accurate job costing. You will coordinate purchases, maintain records, and support with documentation requirements while communicating with technicians, shop supervisors, vendors,