Shop Administrative Assistant - Flexible Part-Time

Watson Truck & Supply; Hobbs (NM); On-site; USD 28,000 - 36,000; Part time

Benefits offered by this job

Flexible schedule

Job summary

Watson Truck & Supply unit shop is seeking an Administrative Assistant to provide clerical, administrative, and operational support. Responsibilities include RO administration, labor timekeeping, purchasing, and inventory management to ensure accurate job costing and smooth shop operations.

The role supports technicians and shop personnel, maintains records, processes purchases and invoices, and assists with documentation and reporting across the shop environment.

Qualifications

• High school diploma or equivalent.
• Strong organizational and recordkeeping skills.
• Basic computer proficiency, including Microsoft Outlook, Word, and Excel.
• Ability to accurately enter and maintain data.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality regarding company information.
• Dependable attendance and punctuality.

Responsibilities

• Open, maintain, and close Repair Orders (ROs) in accordance with company procedures.
• Post technician labor hours and allocate labor time to the appropriate repair orders.
• Process and maintain accurate repair order documentation.
• Create and issue purchase orders for materials, parts, supplies, and outside services.
• Process outside vendor invoices and assign costs to the appropriate repair orders.
• Assist in obtaining parts, materials, and supplies as needed to support shop operations.
• Coordinate steel orders and other shop supply purchases.
• Assist with inventory organization, tracking, counts, and related recordkeeping.
• Maintain shop files and electronically or physically file completed repair orders and supporting documentation.
• Perform data entry and maintain accurate records within company software systems.
• Assist shop management with administrative reporting and documentation requirements.
• Communicate effectively with technicians, shop supervisors, vendors, and internal departments.
• Maintain organized filing systems and shop records.
• Answer phones and respond to routine inquiries as assigned.
• Support special projects and other administrative duties as assigned.

Skills

Organizational skills

Recordkeeping

Data entry

Communication

Confidentiality

Time management

Attendance

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

CDK software

Job description

Watson Truck & Supply unit shop is seeking an Administrative Assistant to provide clerical, administrative, and operational support. Responsibilities include RO administration, labor timekeeping, purchasing, and inventory management to ensure accurate job costing and smooth shop operations.

The role supports technicians and shop personnel, maintains records, processes purchases and invoices, and assists with documentation and reporting across the shop environment.