Shop Invoice Administrative Assistant

CRC TRANSPORT LLC; Pensacola (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Dental insurance

Training & development

Vision insurance

Job summary

CRC TRANSPORT LLC is seeking a detail-oriented Shop Invoice & Administrative Assistant in Pensacola, Florida. You will prepare and calculate customer invoices, verify work order accuracy, and manage administrative tasks in a shop environment.

The ideal candidate will have strong computer skills, especially in Excel, and a background in shop administration or billing.

Competitive salary and benefits including 401(k) and dental insurance are offered.

Qualifications

• Experience in shop administration, billing, or invoicing is highly preferred.
• Basic understanding of shop or fleet operations is an advantage.
• Strong teamwork skills.

Responsibilities

• Prepare, review, and calculate invoices based on completed work orders.
• Verify labor hours and service records for accuracy.
• Enter and update data in company systems.

Skills

Strong computer skills (MS Office, especially Excel)

High attention to detail

Ability to organize and manage multiple tasks

Strong communication skills

Job description

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Opportunity for advancement
• Training & development
• Vision insurance

We are seeking a detail-oriented and reliable Shop Invoice & Administrative Assistant to support daily operations in our maintenance/shop environment. This position is responsible for preparing and calculating customer invoices, ensuring accuracy of work orders, and assisting with general administrative tasks related to shop operations.

Key Responsibilities

• Prepare, review, and calculate invoices based on completed shop work orders
• Verify labor hours, parts usage, and service records for accuracy
• Enter and update data in company systems and spreadsheets
• Communicate with shop personnel to clarify job details when needed
• Maintain organized records of invoices, work orders, and supporting documents
• Assist with general administrative and office tasks as required
• Ensure all billing information is accurate and submitted on time

Requirements

• Strong computer skills (MS Office, especially Excel, and general data entry systems)
• High attention to detail and accuracy in calculations
• Ability to organize and manage multiple tasks efficiently
• Basic understanding of shop or fleet operations is an advantage
• Previous experience in shop administration, billing, or invoicing is highly preferred
• Strong communication and teamwork skills

Preferred Experience

• Prior experience in a trucking shop, repair facility, or fleet maintenance environment
• Familiarity with work orders, parts tracking, or repair billing processes

Personal Qualities

• Responsible and reliable
• Organized and detail-focused
• Able to work in a fast-paced operational environment