Shop Equipment Admin & Inventory Specialist

W. G. Yates & Sons Construction Company; Byram (MS); On-site; USD 32,000 - 52,000; Full time

Job summary

W. G. Yates & Sons Construction Company is seeking a Shop Equipment Assistant to provide administrative and operational support within the maintenance shop office.

The role includes handling weekly shop payroll, vendor accounts payable, and Comdata transaction coding to ensure fleet costs are accurately allocated. Additionally, you will help manage shop inventory, assist with asset tracking from acquisition to disposal, and support maintenance records to keep equipment up to date and compliant

Qualifications

• High school diploma or equivalent required; vocational training in business admin or accounting is a plus.
• 1–2 years of clerical or bookkeeping experience, preferably in an equipment shop or construction maintenance facility.
• Must be 18+, eligible to work in the United States, and able to pass pre-employment drug screen and post-offer physical.

Responsibilities

• Track weekly payroll: collect, verify, and input hours for shop staff and allocate labor costs.
• Code and reconcile Comdata statements, assigning costs to vehicles or accounts.
• Process invoices and code accounts payable to vendors and internal cost centers.
• Maintain accurate shop inventory logs and assist with cycle counts and reorder stock.
• Update equipment files and maintenance logs for asset tracking.

Skills

Payroll tracking

Accounts payable

Inventory management

Asset management

Clerical experience

Education

High school diploma

Business/administration training

Tools

Comdata

Job description

W. G. Yates & Sons Construction Company is seeking a Shop Equipment Assistant to provide administrative and operational support within the maintenance shop office.

The role includes handling weekly shop payroll, vendor accounts payable, and Comdata transaction coding to ensure fleet costs are accurately allocated. Additionally, you will help manage shop inventory, assist with asset tracking from acquisition to disposal, and support maintenance records to keep equipment up to date and compliant