Shop Maintenance Administrator - Diesel Shop

Matter Management Enterprises, LLC; Birmingham (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

Matter Management Enterprises, LLC in Birmingham, AL is seeking a detail-oriented Shop Maintenance Administrator for our diesel shop. You will support technicians, manage parts inventory, and maintain service records to keep daily operations running smoothly.

The ideal candidate has strong organizational skills, experience in maintenance administration, and proficient MS Office use. This full-time role offers a collaborative team, safety focus, and opportunities to contribute to continuous

Qualifications

• Proven experience in maintenance administration, preferably in an automotive or diesel shop environment.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Knowledge of diesel engine parts and maintenance procedures is a plus.
• Proficiency in inventory management software and MS Office Suite.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in record-keeping.

Responsibilities

• Coordinate and schedule maintenance activities for diesel engines and equipment
• Manage parts inventory, including ordering, receiving, and tracking parts supplies
• Maintain accurate records of maintenance work, parts usage, and service history
• Assist technicians with parts identification and procurement
• Prepare maintenance reports and documentation for management review
• Ensure compliance with safety standards and company policies
• Communicate effectively with vendors, suppliers, and internal teams to ensure timely parts delivery

Skills

Maintenance administration

Organizational skills

Communication skills

Diesel engine parts knowledge

Inventory software

Multitasking

Attention to detail

Tools

MS Office Suite

Job description

Description

Shop Maintenance Administrator - Diesel Shop

We are seeking a detail-oriented and organized Maintenance Administrator to join our diesel shop team. This role is essential in ensuring the smooth operation of our maintenance activities, managing parts inventory, and supporting our technicians in delivering high-quality service. If you have a passion for automotive maintenance and excellent administrative skills, we invite you to apply and become part of our dynamic team.

Key Responsibilities

• Coordinate and schedule maintenance activities for diesel engines and equipment
• Manage parts inventory, including ordering, receiving, and tracking parts supplies
• Maintain accurate records of maintenance work, parts usage, and service history
• Assist technicians with parts identification and procurement
• Prepare maintenance reports and documentation for management review
• Ensure compliance with safety standards and company policies
• Communicate effectively with vendors, suppliers, and internal teams to ensure timely parts delivery

Join our team and be part of a company that values quality, safety, and continuous improvement. We offer a supportive work environment, opportunities for growth, and competitive benefits to help you succeed in your career.

Requirements

Skills and Qualifications:

• Proven experience in maintenance administration, preferably in an automotive or diesel shop environment
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Knowledge of diesel engine parts and maintenance procedures is a plus
• Proficiency in inventory management software and MS Office Suite
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy in record-keeping