Unit Secretary-PART TIME

Northwell Health; Town of Riverhead (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Northwell Health in New York is seeking a hospital clerical assistant to perform diverse office duties and receptionist tasks within a clinical environment. You will enter patient information into the hospital system and manage the Hybrid Medical Record for new admissions.

The role requires maintaining the paper record components, coordinating with nursing and medical staff, handling inquiries, and ensuring confidentiality and accuracy of patient data.

Qualifications

• Ability to communicate effectively.
• Receptionist duties and front desk experience beneficial.

Responsibilities

• Enter patient information in hospital computer system according to regulations.
• Assemble and manage Hybrid Medical Record paper components for new admissions.
• Notify nursing and medical staff of patient arrivals.
• Serve as resource for Hybrid Medical Record content.
• Maintain paper portion of Hybrid Medical Record with proper patient IDs.
• Screen calls, direct inquiries, and relay messages promptly and courteously.
• Maintain patient rosters and location records; manage transmittal and disposal of records.
• Assist with specimens handling and filing lab results.
• Request maintenance and supplies; ensure clean, organized nursing station.
• Uphold patient rights and confidentiality; assist with new employee orientation.
• Communicate effectively with other departments regarding patient care.

Skills

Communication

Receptionist duties

Clerical tasks

Education

High School Diploma or equivalent

Job description

Every other weekend and holidays

Job Description

Performs diverse departmental office/clerical duties, including, but are not limited to, receptionist duties.

Job Responsibility

• 1.Utilizes appropriate hospital computer system to enter pertinent patient information according to regulatory agencies.
• 2.Receives, reviews, and assembles paper aspect of Hybrid Medical Record of new admissions.
• 3.Notifies nursing and medical personnel of the arrival of new patients.
• 4.Functions as the resource person for the content of the Hybrid Medical Record.
• 5.Maintains paper portion of Hybrid Medical Record and ensures proper patient identification is located on all components of the record.
• 6.Screens calls and visitors, answers inquiries, makes referrals and ensures the delivery of mail and messages in a prompt and courteous manner.
• 7.Maintains rosters of patients and their location, and maintains a medical record book indicating the transmittal and disposition of the paper portion of the patient’s Hybrid Medical Record.
• 8.Assists in the handling and verification of specimens and is responsible for filing lab test results in the paper portion of the patient’s Hybrid Medical Record.
• 9.Initiates requests for maintenance and housekeeping services and checks the delivery of supplies and stocks appropriately.
• 10.Maintains a defined inventory of operating supplies and initiates request for needed items. Maintains a neat and orderly nursing station.
• 11.Utilizes the principles of customer service in all aspects of the job description.
• 12.Answers patient calls and relays patient needs to the nursing personnel in a prompt and courteous manner or forwards appropriate information to other departments under the direction of appropriate nursing personnel.
• 13.Maintains patient rights and confidentiality of patient information.
• 14.Participates in the orientation of new employees as directed by unit leadership.
• 15.Communicates and works effectively on a daily basis with other staff and other departments in regard to patient care issues.
• 16.Assists with sending messages in hospital computer system and orders
• 17.Performs related duties, as required. *ADA Essential Functions

Job Qualification

• High School Diploma or equivalent, required.
• Minimum of one (1) year prior clerical experience, required
• Ability to communicate effectively

*Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).