Unit Secretary, Emergency Department

Heywood Healthcare Inc.; Gardner (MA); On-site; USD 25,000 - 41,000; Part time

Job summary

Heywood Healthcare is seeking a part-time Emergency Department secretary for evenings (3:00pm–11:00pm), 32 hours per week, with every other weekend and holiday. The role handles phones, data collection, copying, faxing, supply ordering, and general clerical duties under the ED manager.

Key duties include transcription of physicians' orders, coordinating outside services, maintaining patient records, and ensuring supplies are stocked.

Qualifications

• High school diploma or equivalent required.
• Experience in healthcare setting preferred.
• Knowledge of medical terminology preferred.

Responsibilities

• Provides clerical support to clinical staff and maintains patient care records.
• Under direction of nurse, arranges outside services, transfers and ambulance services in a timely manner.
• Performs transcription of physicians’ orders and uses Meditech OE where applicable.
• Inventories and restocks supplies to keep rooms ready for patient care.

Skills

Computer skills

Healthcare terminology

Education

High school diploma or equivalent

Tools

Meditech OE

Job description

Overview

You Matter Here! Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter!

Hours: 32-Hours, Evenings, 3:00pm - 11:00pm, Every other weekend, Every other holiday, Monday through Sunday

$18.50 - $29.42

Disclaimer

We are committed to equitable and transparent compensation practices. The salary range for this position reflects our good-faith estimate of base pay at the time of posting. Final compensation will be determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. We regularly review our compensation structures to ensure fairness and consistency across our organization.

Job Summary

The secretary will report to the Emergency Department manager. He/she will assist with phones, data collection, copying and faxing. Other responsibilities include supply ordering and other tasks as assigned by the department manager.

Responsibilities

Organizational Expectations

Behavioral Attributes

The following behavioral attributes are required: achievement, motivation, concern for order, flexibility, initiative, self-confidence, customer service oriented, interpersonal effectiveness, teamwork, analytical thinking and information seeking.

Essential Functions

• Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc).
• Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner.
• Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
• Maintains clean and safe work environment (identifies and/or removes safety hazards).
• Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized).
• Performs support functions to manager/director such as payroll, copying, typing, etc.
• Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in‑services, educational programs, etc.).
• Completes demographics on the charge card so that supplies are restocked.
• Inventories, orders and stocks all supplies to ensure rooms are ready for patient care treatment.

Statement of Other Duties

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands

Physical Requirements

Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Qualifications

Job Requirements

Minimum Education

• High school graduate or equivalent required

Required Skills

• Computer skills preferred

Minimum Work Experience

• Experience in Healthcare setting preferred
• Experience with medical terminology preferred