Unit Secretary (Weekends Only)

ClearSky Health; Rockwall (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

ClearSky Health is seeking a Unit Secretary to support the weekend nursing unit with essential clerical duties. The role involves handling patient records, ordering and coordinating tests, answering calls, and guiding visitors while maintaining strict confidentiality and safety standards.

The position requires a high school diploma or GED and prefers healthcare experience. Candidates should be able to work independently and harmonize with the hospital team in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• One year of clerical/administrative assistant experience preferred.
• Two years’ experience in health care setting preferred.
• Must maintain acceptable driving record and current driver’s license.

Responsibilities

• Provides administrative support for all employees within an assigned nursing unit.
• Maintains and updates paperwork such as patient records, charts, discharge orders, etc.
• Answers the telephone, determines the nature of the call and relays information within the Hospital.
• Relays patient requests to appropriate personnel and directs visitors, patients, doctors, etc.
• Ensures timeliness of laboratory, radiology and other tests ordered for patients.
• Maintains and operates equipment safely; keeps department clean and safe.
• Upholds safety, infection prevention standards, and confidentiality.

Skills

Data entry

Word processing

Email

Records management

Critical thinking

Organization

Time management

Written communication

Verbal communication

Confidentiality

Team collaboration

Education

High school diploma or GED

Tools

MS Office

Records management software

Job description

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

The Unit Secretary (Weekends Only) performs clerical and non-professional services necessary in maintaining the smooth day to day operation of the nursing unit; assists in maintenance of safe and clean environment. This position must integrate company values into daily practice.

Essential Functions

• Provides administrative support for all employees within an assigned nursing unit. Performs administrative activities in compliance with all regulations.
• Maintains and updates paperwork such as patient records, charts, discharge orders, etc.
• Answers the telephone, determines the nature of the call and appropriately relays information within the Hospital as necessary, and answers call lights from nurse’s stations.
• Relays patient requests to appropriate personnel and gives directions/information to visitors, guests, patients/residents, doctors, sales representatives, etc.
• Ensures timeliness of laboratory, radiology and other tests ordered for the patients.
• Maintains and operates equipment safely and correctly. Maintains department cleanliness and safety.
• Provides an environment conducive to safety for patients, visitors, and staff. Assesses the risks for safety and implements appropriate precautions. Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completed required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

Minimum Education & Experience:

• High school diploma or GED required
• One year of clerical or administrative assistant experience preferred
• Two (2) years’ experience in health care setting preferred

Required Licenses, Certifications, and/or Documentation:

• Must maintain acceptable driving record, current driver’s license, and insurability.

Required Knowledge, Skills, and Abilities:

• Demonstrates general computer skills including data entry, word processing, email, and records management.
• Demonstrates critical thinking skills.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality, safety, and/or infection prevention standards.
• Ability to work independently.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.

Physical Requirements Over the Course of a Shift:

• A significant amount of standing, walking, bending, reaching, pushing, and pulling, sometimes for prolonged periods of time.
• Both gross and precise motor functions.
• Lifting/exerting of up to 25 lbs.
• Possible exposure to bodily fluids.
• Visual acuity required for patient assessment and documentation of care.
• Acute hearing required for accurate patient assessment.
• Sufficient manual dexterity to operate equipment and computer keyboard.