Unit Secretary, Emergency Department

Heywood Hospital; Gardner (MA); On-site; USD 31,000 - 49,000; Part time

Job summary

Heywood Hospital in Gardner, MA is seeking a part-time Emergency Department secretary for evenings (3:00pm – 11:00pm), 32 hours per week with every other weekend and holiday. The role supports phones, data collection, copying, faxing, and supply ordering under the ED manager.

Ideal candidates have a high school diploma, strong clerical skills, and the ability to prioritize tasks in a fast-paced clinical setting; healthcare experience and familiarity with medical terminology are preferred.

Qualifications

• High school diploma or equivalent required.
• Computer skills preferred.
• Experience in Healthcare setting preferred.
• Experience with medical terminology preferred.

Responsibilities

• Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care records, prepares charts, etc.).
• Under nurse direction, makes all appropriate arrangements for outside services, transfers, and ambulance services promptly.
• Prioritizes tasks and seeks assistance as needed in a changing workload.
• Mantains a clean and safe work environment.
• Transcribes physicians' orders accurately.
• Supports payroll, copying, typing and related tasks.
• Participates in staff orientation and training.
• Completes demographics on the charge card to restock supplies.
• Inventories, orders and stocks all supplies to ready rooms.

Skills

Computer skills

Medical terminology

Education

High school graduate or equivalent

Job description

Overview

You Matter Here! Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter!

Hours: 32-Hours, Evenings, 3:00pm - 11:00pm, Every other weekend, Every other holiday, Monday through Sunday

$18.50 - $29.42

Disclaimer

We are committed to equitable and transparent compensation practices. The salary range for this position reflects our good-faith estimate of base pay at the time of posting. Final compensation will be determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. We regularly review our compensation structures to ensure fairness and consistency across our organization.

Job Summary

The secretary will report to the Emergency Department manager. He/she will assist with phones, data collection, copying and faxing. Other responsibilities include supply ordering and other tasks as assigned by the department manager.

Responsibilities

Organizational Expectations

Behavioral Attributes

The following behavioral attributes are required: achievement, motivation, concern for order, flexibility, initiative, self-confidence, customer service oriented, interpersonal effectiveness, teamwork, analytical thinking and information seeking.

Essential Functions

• Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc).
• Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner.
• Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
• Maintains clean and safe work environment (identifies and/or removes safety hazards).
• Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized).
• Performs support functions to manager/director such as payroll, copying, typing, etc.
• Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in‑services, educational programs, etc.).
• Completes demographics on the charge card so that supplies are restocked.
• Inventories, orders and stocks all supplies to ensure rooms are ready for patient care treatment.

Statement of Other Duties

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands

Physical Requirements

Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Qualifications

Job Requirements

Minimum Education

• High school graduate or equivalent required

Required Skills

• Computer skills preferred

Minimum Work Experience

• Experience in Healthcare setting preferred
• Experience with medical terminology preferred