Unit Secretary

Elderwood Administrative Services; Village of Lake Placid (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading healthcare provider in Lake Placid is seeking an organized Unit Clerk. This full-time position provides essential administrative support to ensure the well-being of residents through tasks such as managing medical records, scheduling appointments, and maintaining confidentiality. Ideal candidates have office skills, a compassionate demeanor, and attention to detail, contributing to a positive environment in our recently renovated facility, committed to enhancing residents' lives.

Benefits

Gas Allowance Stipend

Tuition Assistance Program

Full Benefits Package

Employee referral program

Qualifications

• Minimum of 16 years of age required.
• Knowledge of medical records processing preferred but not required.
• Basic understanding of medical terminology and accepted abbreviations.

Responsibilities

• Audit Medical Records for proper order and completeness.
• Schedule various appointments and coordinate medical records.
• Distribute mail and assist with phone inquiries.

Skills

Attention to detail

Office practice skills

Compassionate attitude

Education

High School Diploma or equivalent

Job description

Salary

$17.34 - $19.34 / hour

Overview

Unit Secretary Pay Rate Range: $17.34 - $19.34 / hour PLUS experience credit! Earn more with experience!

NEW, Gas Allowance Benefit for Full and Part-time positions!

Don't Look For Job, Find a Career...

Apply today! Elderwood of Uihlein at Lake Placid Benefits:

• Gas Allowance Stipend
• Pay in lieu of benefits program for part time clinical staff - ask us how to earn 16% more!
• Newly, renovated building
• Increased Tuition Assistance Program for Clinical Tracks
• Shift Differentials
• Full Benefits Package
• Employee referral program

This position is located in Lake Placid, NY. home of the 1980 Olympics! Elderwood of Uihlein at Lake Placid is looking for an organized and compassionate Unit Clerk to make a difference in the lives of our staff and residents. We are looking to fill our FULL-TIME position.

Unit Clerk Position Overview:

Unit Clerk team members assist with ensuring the health and well-being of our residents by providing administrative support. This position is responsible for coordinating proper placement of documents in Medical Record; performing secretarial duties for assigned unit; assist with inventory and requisitioning of nursing supplies, forms and stock medications; schedule various appointments, laboratory or other diagnostic needs.

Responsibilities

Unit Clerk Responsibilities:

• Audit Medical Records of residents on assigned unit for proper order, completeness and “thinning” of charts.
• Close Medical Record following the hospitalization or permanent discharge of the resident.
• Perform other medical record procedures under the direction of the Unit Manager.
• Uphold all rules pertaining to protection, safekeeping and confidentiality of information regarding residents.
• Assist Medical Records Coordinator with preparation of Admission/Discharge Summary form.
• Type organizational lists and perform other secretarial functions for the unit, such as answering phones.
• Distribute mail to residents and staff of unit.
• Answer call light signals, direct or assist as appropriate.
• Coordinate the preparation of forms and documents needed periodically for Medical Records and Treatment Books, Resident Care Planning meetings, and MDS assessments. This includes aide assignment sheets, ROM/Ambulation Records, skin and behavior records.
• Coordinate obtaining of information from all disciplines for Inter-disciplinary Discharge Summary, and sending information to appropriate destination in a timely manner.
• Inventory and requisition supplies needed on the nursing unit, including nursing treatment supplies and printing of forms, as assigned.
• Schedule Podiatry and Dental Consultant appointments for residents; assist with scheduling of the influenza vaccinations, if applicable.
• Maintain lab report schedule for admission, routine and annual requirements or special needs of residents. Complete appropriate forms and schedule appointments for lab draws.
• Assist with obtaining statistics for nursing monthly report and for annual survey by New York State Health Department.
• Maintain an up-to-date listing of physician visits and notify Attending Physicians of due date for visits, as required.
• Photograph residents upon admission and places picture in Medication Book.
• Assist with obtaining of room labels for resident rooms.

Base wages increase with experience!

From

Up to

Qualifications

Unit Clerk Qualifications:

• Minimum of 16 years of age required; HS diploma or equivalent preferred

• Employment Certificate/Permit required for applicable individuals

• Office practice skills necessary

• Knowledge of medical records processing preferred but not required

• Attention to detail and accuracy in work required

• Personal qualities of tact and dependability, caring and compassionate attitude toward residents

• An understanding of need for confidentiality and discretion in processing of information about residents required.

• Basic understanding of medical terminology and accepted abbreviations.

Elderwood expects all current and new employees to be vaccinated against COVID-19. If hired, you will be required to provide proof of vaccination.Employees may request a medical exemption from vaccination.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.