Undergraduate Program Coordinator In Romance Studies

Duke Careers; Durham (NC); On-site; USD 55,000 - 70,000; Full time

Job summary

Duke University is seeking an Undergraduate Program Coordinator for Romance Studies in Durham, NC. This hybrid role supports students, faculty, and academic leadership in coordinating curricula, advising, and departmental programming.

You will partner with faculty, the Director of Undergraduate Studies, and university offices to ensure courses are scheduled, records are accurate, and student success is advanced in a collaborative, campus-wide environment.

Qualifications

• Bachelor's degree required or equivalent; analytical, communication and organizational skills expected.
• One year of experience in academic, instructional, or counseling activities to plan and run programs and events.
• Experience in higher education and knowledge of curriculum management, course scheduling, or student records is preferred.

Responsibilities

• Coordinate undergraduate and graduate course offerings and scheduling.
• Advise students on degree requirements, transfer credits, study abroad, and graduation processes.
• Plan and execute departmental events and independent studies, honors theses, and graduation activities.
• Loster responsibilities include communications, reporting, and maintaining departmental records and websites.

Skills

Organizational skills

Communication skills

Discretion & professionalism

Education

Bachelor's degree

Job description

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Undergraduate Program Coordinator In Romance Studies

Work Arrangement: Hybrid (On-Site and Remote mix)

Requisition Number: 273122

Regular or Temporary: Regular

Location: Durham, NC, US, 27710

Date: Jul 30, 2026

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

At Duke University, we believe that every member of our community contributes to an environment of discovery, innovation, and academic excellence. As theUndergraduate Program Coordinator for Romance Studies, you will play a pivotal role in supporting students, faculty, and academic leaders while helping shape an exceptional undergraduate experience.

In this highly collaborative position, you'll serve as a trusted resource for students pursuing studies in French, Spanish, Italian, Portuguese, and related disciplines. Working closely with faculty, undergraduate leadership, and university partners, you'll coordinate academic programming, advise students, manage complex administrative processes, and help ensure the success of a vibrant and diverse academic community.

If you thrive in a dynamic environment, enjoy building relationships, and are passionate about supporting student success, we encourage you to bring your talents to Duke.

Be Bold.

What You’ll Do

Coordinate Academic Programs and Course Scheduling

• Lead the planning, coordination, and administration of undergraduate and graduate course offerings within the Department of Romance Studies.
• Partner with faculty, the Director of Undergraduate Studies (DUS), department leadership, and the University Registrar to develop course schedules that meet student, departmental, and university requirements.
• Manage course requests, new course proposals, revisions, special topics, and cross-listed courses through university systems.
• Monitor enrollment trends and collaborate with faculty to adjust course capacities and classroom assignments as needed.
• Ensure course information, synopses, classifications, and scheduling details are accurate and published on time.

Support Student Success and Academic Advising

• Manage faculty advisor assignments for majors and minors.
• Serve as a key resource for undergraduate students regarding degree requirements, transfer credits, study abroad opportunities, foreign language requirements, and graduation clearance.
• Coordinate the review and approval process for transfer credit and study abroad coursework.
• Partner with students, faculty advisors, program directors, and university offices to address academic questions and support student progression toward degree completion.
• Maintain accurate student records and monitor academic milestones.

Administer Undergraduate Programs and Events

• Coordinate independent studies, honors theses, undergraduate research activities, and graduation distinction processes.
• Plan and execute major departmental events, including:
• Undergraduate Research Symposium
• Graduation Reception and Awards Ceremony
• Manage event logistics, communications, scheduling, room reservations, vendor coordination, publicity, and participant engagement.

Provide Administrative and Operational Leadership

• Serve as a liaison between students, faculty, departmental staff, and university offices.
• Prepare reports, correspondence, statistical information, and program documentation for departmental leadership.
• Maintain departmental databases, records, procedural documentation, and communications.
• Oversee undergraduate program content on departmental websites and university platforms, ensuring information remains current, accurate, and accessible.
• Support departmental communications, faculty evaluations, and academic planning initiatives.
• Build strong partnerships with campus stakeholders, including the Registrar, Global Education Office (GEO), Trinity College of Arts & Sciences, Language Program Directors, faculty, and other administrative offices.
• Help identify process improvements that enhance the student experience and departmental effectiveness.
• Contribute to a culture of service, collaboration, and continuous improvement.

What You’ll Bring

Required Qualifications

Education

• Work requires analytical, communication and organizational skills generally acquired through completion of bachelor’s degree program.

Experience

• Work requires one year of experience involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Preferred Qualifications

• Experience working in a higher education environment.
• Knowledge of university curriculum management, course scheduling, or student records processes.
• Knowledge of study abroad, transfer credit, and academic advising procedures.
• Reading, writing, or speaking proficiency in French, Spanish, Italian, or Portuguese.

Knowledge, Skills, and Abilities

• Exceptional organizational and project management skills.
• Strong written, verbal, and interpersonal communication abilities.
• Ability to manage confidential information with discretion and professionalism.
• Demonstrated