Program Coordinator - Law School

Duke Careers; Durham (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Duke University School of Law in Durham, North Carolina, seeks a Program Coordinator to support two nationally recognized centers while collaborating with faculty, students, donors, alumni, and external partners. Your organizational expertise and commitment to service excellence will help advance scholarship and public engagement.

You will handle program administration, faculty support, research initiatives, and educational activities, including scheduling, travel, meetings, and communications

Qualifications

• Bachelor's degree or equivalent combination.
• Experience coordinating complex programs, conferences, and center activities.

Responsibilities

• Coordinate and administer a variety of programs, conferences, workshops, projects, publications, events, and center activities.
• Secure event venues, coordinate logistics, develop schedules and agendas, and prepare communications and materials.
• Collaborate with vendors, service providers, and external partners to ensure successful program delivery.
• Monitor and track program activities, deadlines, and deliverables with accurate records and documentation.
• Provide guidance and support to students related to scheduling, information gathering, and report preparation.
• Schedule and coordinate meetings, committees, workshops, and special initiatives.
• Manage calendars, travel arrangements, websites, listservs, and other communication platforms supporting the centers.
• Support faculty with teaching and course administration activities.
• Assist with exam administration, grade processing, and course evaluations.

Skills

Program coordination

Event planning

Administrative support

Scheduling

Travel arrangements

Communications tools

Education

Bachelor's degree

Tools

Learning Management System (LMS)

Job description

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Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

PROGRAM COORDINATOR

Duke University School of Law

Be You.

At Duke, we celebrate individuality and the unique perspectives each member of our community brings. As a Program Coordinator, you will play an integral role in supporting two nationally recognized law school centers while collaborating with faculty, students, donors, alumni, and external partners. Your organizational expertise, commitment to service excellence, and ability to coordinate complex programs will help advance scholarship, teaching, and public engagement within the Duke Law community.

In this role, you will support the Center for the Study of the Public Domain and the Firearms Law Center, serving as a key contributor to program administration, faculty support, research initiatives, and educational activities that enhance the student and faculty experience.

Reporting Relationship: Reports directly to the Manager of Academic Services.

Work Schedule: Regular full-time position (40 hours per week, 52 weeks per year).

Be Bold.

Join a team where your initiative, attention to detail, and problem-solving abilities help drive meaningful academic programs and impactful faculty work.

What You'll Do

Program & Center Operations

• Coordinate and administer a variety of programs, conferences, workshops, projects, publications, events, and center activities.
• Secure event venues, coordinate logistics, develop schedules and agendas, and prepare communications and materials.
• Collaborate with vendors, service providers, and external partners to ensure successful program delivery.
• Monitor and track program activities, deadlines, and deliverables while maintaining accurate records and documentation.
• Evaluate program effectiveness, gather participant feedback, and recommend improvements to enhance outcomes and engagement.
• Conduct research on trends and best practices in legal education, conferences, and professional programming.
• Track, verify, reconcile, and process expenditures, reimbursements, grants, and funding allocations.
• Prepare financial reports and assist with grant reporting requirements.
• Serve as a primary point of contact for faculty, students, donors, sponsors, alumni, government agencies, and other stakeholders.
• Coordinate public records requests, including Freedom of Information Act (FOIA) inquiries, and prepare reports summarizing findings.
• Provide guidance and support to students related to scheduling, information gathering, and report preparation.
• Schedule and coordinate meetings, committees, workshops, and special initiatives.
• Manage calendars, travel arrangements, websites, listservs, and other communication platforms supporting the centers.

Faculty, Instructional & Administrative Support

• Support faculty with teaching and course administration activities.
• Prepare, format, edit, and distribute course materials in both electronic and print formats.
• Upload assignments, course content, and instructional resources to learning management systems.
• Assist with exam administration, grade processing, and course evaluations.
• Generate class rosters, reports, presentations, charts, and other instructional resources.
• Ensure financial documentation is processed accurately and in compliance with university requirements.
• Participate in ongoing training and professional development opportunities.

Research & Publication Support

• Conduct legal and academic research using library resources, online databases, and internet-based research tools.
• Assist faculty with article, manuscript, and publication preparation.
• Format, edit, proofread, and cite-check scholarly materials to ensure quality and accuracy.
• Coordinate copyright permissions and communications with publishers and distributors.
• Create and maintain indexes, tables of cases, and research documentation.
• Organize and manage electronic files, databases, and research records.

What You'll Bring

Education

Bachelor's degree or an equivalent combination