UMH Sparrow Ionia - ADMINISTRATIVE ASSISTANT

Peoplefluent; Ionia (MI); On-site; USD 35,000 - 55,000; Full time

Job summary

UMH Sparrow Ionia is seeking an Administrative Assistant to provide and perform secretarial, clerical, and administrative support for the Vice-President of Patient Services/Chief Nursing Officer and management team.

Responsibilities include coordinating meetings, minutes, correspondence, and reports, managing confidential files, and ensuring department efficiency. Strong MS Office skills, 60 wpm typing, and independent work style are essential.

Qualifications

• At least three years of secretarial experience.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Typing speed of 60 words per minute.
• Excellent verbal and written communication skills.
• Ability to multi-task and prioritize workload.
• Ability to work independently.

Responsibilities

• Establishes and maintains filing systems for quick retrieval and confidentiality.
• Manages the CNO’s written communication.
• Coordinates department activities: scheduling, minutes, and pre-meeting packets.
• Maintains flow of correspondence and materials; drafts letters and reports for approval by CNO.
• Maintains forms and systems to increase department efficiency.
• Maintains databases and generates reports as required.
• Attends in-service and required meetings.
• Makes travel arrangements for staff conferences.
• Keeps procedure manuals current with supervisory staff.
• Maintains licensing and credential files for Associates.

Skills

MS Word

MS Excel

MS PowerPoint

Typing 60 wpm

Verbal communication

Multitasking

Independent work

Education

High School diploma

Associate degree in Business/Secretarial or related field preferred

Job description

UMH Sparrow Ionia - ADMINISTRATIVE ASSISTANT

Job ID: 56211

Positions Location: Ionia, MI

Description:

Positions Location: Ionia, MI

Job Description

General Purpose of Job:

Provide and perform secretarial, clerical and administrative support services for the Vice-President of Patient Services/Chief Nursing Officer (CNO) and management team.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Establishes and maintains filing systems to facilitate immediate retrieval. Maintains security of the following confidential information: Human Resources files, information concerning department affairs, confidential letters, and other documents.
• Manages the CNO’s written communication.
• Coordinates department and committee activities, including: scheduling meetings, attending meetings to take minutes, transcribing minutes, and compiling and mailing pre-meeting packets.
• Maintains an efficient flow of correspondence and other materials relative to department business; sort and file correspondence, articles, records, and other documents; draft letters, memos, meeting minutes and reports for approval by CNO.
• Maintains forms and systems to increase department efficiency and/or productivity; analyzes, revises, or designs new forms or systems.
• Maintains databases and generates reports as required.
• Attends in-service and other required meetings.
• Makes travel arrangements for out of town conferences for staff.
• Works with all supervisory Associates to assist in keeping procedure manuals current.
• Maintains database and files of Associates’ clinical license, CPR, auto insurance, and driver’s license. Notify Associates when updated or renewed license is required.
• Organizes and supervises Volunteer Services.

Job Requirements

General Requirements None

Work Experience Minimum of three years secretarial experience.

Education High School diploma Associate degree in Business/Secretarial or related field preferred

Specialized Knowledge and Skills Proficiency in Microsoft Word, Excel and PowerPoint Typing speed of 60 words per minute. Excellent verbal and communication skills, Ability to multi-task and provide excellent follow up Basic filing and organizational skills Must be able to work independently and prioritize workload.

University of Michigan Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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Job Family

Administrative/Clerical

Requirements:

Shift Days Degree Type / Education Level High School / GED Status Full-time Facility Sparrow Ionia Hospital Experience Level New Grad