SEH-UNIT SECRETARY

Peoplefluent; Charlotte (MI); On-site; USD 17,000 - 25,000; Full time

Job summary

Peoplefluent is seeking a Clerical Assistant for the nursing unit at Sparrow Eaton Hospital in Charlotte, MI. The role includes preparing and maintaining patient charts, transcribing orders, scheduling appointments, answering phones, greeting visitors and supporting unit staff.

Qualifications include a high school diploma or GED and preferred experience in healthcare clerical work. Strong typing, medical terminology knowledge, and HIPAA compliance are expected as part of daily operations.

Qualifications

• Previous clerical experience in a healthcare setting preferred.
• High school diploma or GED required.
• Typing and computer skills to accurately enter information into computer system.
• Knowledge of HIPAA confidentiality and hospital policies.
• Strong interpersonal and written communication skills.

Responsibilities

• Prepares and maintains patient charts, reviews for completeness and accuracy.
• Transcribes physician orders and schedules tests and appointments.
• Receives calls, greets visitors, and directs inquiries on the unit.
• Answers patient call lights and relays information to staff promptly.
• Breaks down discharged charts and forwards them to Medical Records.
• Maintains patient chart racks and orders chart supplies as needed.
• Provides daily worksheets on each patient and assists unit staff.

Skills

Medical terminology

Typing

Interpersonal skills

Attention to detail

Education

High school diploma/GED

Job description

Job ID: 56143

Positions Location: Charlotte, MIJob DescriptionGeneral Purpose of Job:

Description:

Positions Location: Charlotte, MI

Job Description

General Purpose of Job:

Performs a variety of clerical tasks in support of assigned nursing unit. Duties include, but are not limited to, preparing and maintaining patient charts, transcribing physician’s orders, scheduling patient appointments, answering phones, greeting visitors to the unit, responding to patient call lights, updating patient information, and assisting unit staff as needed.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Caregivers may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Prepares and maintains charts for patients admitted to the unit, reviews charts to assure completeness and accuracy, and conducts necessary follow-up.
• Telephones other Hospital departments to schedule tests, x-rays, and other appointments in accordance with physician’s orders.
• Functions as receptionist for assigned nursing unit greeting visitors, answering telephones, providing information and assistance, and/or directing callers/visitors to the appropriate place/person.
• Answers patient call lights and relays information obtained to the appropriate staff in a timely manner.
• Prepares charts for patients being transferred to another hospital.
• Breaks down discharged patient charts and forwards them to Medical Records.
• Maintains the unit’s patient chart rack and orders patient chart supplies as needed.
• Provides daily worksheets on each patient.
• Assists unit staff with various clerical tasks as needed.
• Supports and serves as a role model for our mission, vision, values and customer service initiatives. Adheres to the organization’s policies and procedures, and compliance guidelines.
• Performs other duties as assigned.

Job Requirements

• General Requirements • N/A
• Work Experience • Previous clerical experience in a healthcare setting - preferred
• Education • High school diploma/GED
• Specialized Knowledge and Skills • General knowledge of medical terminology - preferred
• Typing and computer skills necessary to accurately enter information into computer system
• Knowledge of accrediting and regulatory standards and hospital policies related to the provision of care including HIPAA confidentiality and TJC mandates
• Interpersonal skills necessary to provide courteous and accurate information, on the phone and in person, to all levels of staff, patients, families and visitors
• Written skills necessary to transcribe physician orders and maintain accurate patient records
• Mental ability to work on tasks requiring accuracy and attention to detail, adapt and respond to multiple priorities and demands, and to interact with patients who may at times be ill, confused, hostile and/or emotionally upset
• Physical ability to provide assistance to patients and lift/move items weighing up to 25 pounds
• Demonstrates ability to use a keyboard as may be required to perform the essential duties of the job

UM Health - Sparrow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Job Family

Administrative/Clerical

Requirements:

Shift Variable Degree Type / Education Level High School / GED Status Per Diem Facility Sparrow Eaton Hospital Experience Level New Grad