UME Operations Specialist: Admin & Projects Lead

UCSF Health, AG; Fresno (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCSF Fresno is seeking an Operations Specialist to provide administrative and operational support to the Undergraduate Medical Education Department. The role centers on being the first point of contact for visitors and learners, triaging needs, and coordinating with leadership including the Assistant Dean of UME.

The position requires strong multitasking, professional communication, and reliable execution of calendar management, meetings, and policy-related tasks to uphold UCSF's standards.

Qualifications

• Bachelor's degree and at least 1 year of related experience.
• Strong MS Office, Zoom/Teams, Outlook, Excel and PowerPoint proficiency.
• Ability to research university policies and integrate into workflow.
• Excellent communication and interpersonal skills; able to work with all levels.
• Ability to lift 15–20 pounds.

Responsibilities

• Provide administrative and operational support to the UME Department.
• Manage calendars and appointment scheduling; coordinate meetings.
• Draft communications and maintain department materials and rosters.
• Process mail and documents; support website maintenance and orientation activities.
• Assist with front office operations to ensure smooth daily processes.

Skills

Independent thinking

Problem solving

Communication skills

Organizational skills

Confidentiality

Multitasking

Education

Bachelor's degree in related area

Tools

Microsoft Office Suite

Zoom/Teams

Outlook

Excel

PowerPoint

Job description

UCSF Fresno is seeking an Operations Specialist to provide administrative and operational support to the Undergraduate Medical Education Department. The role centers on being the first point of contact for visitors and learners, triaging needs, and coordinating with leadership including the Assistant Dean of UME.

The position requires strong multitasking, professional communication, and reliable execution of calendar management, meetings, and policy-related tasks to uphold UCSF's standards.