Clerkship Coordinator (Fresno)

UCSF Health, AG; Fresno (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

UCSF Fresno is seeking a Clerkship Coordinator to support Pediatrics and OB/GYN medical student programs across multiple clinical sites. The role applies university policies to coordinate ongoing educational programs and administrative activities.

You will oversee core clerkships, electives, and rotations, manage schedules, and liaise with students, faculty, and partners to ensure smooth operation of clinical education in a fast-paced academic setting.

Qualifications

• Bachelor's degree in related areas with 1+ year of administrative experience.
• Strong organizational skills with ability to prioritize multiple tasks.
• Excellent verbal and written communication; active listening.
• Working knowledge of word processing, spreadsheets, and databases.
• Ability to work with minimal supervision and maintain confidentiality.
• Preferred: degree in education/healthcare admin; academic medical center experience.
• Familiarity with VSLO/MedHub or similar systems.

Responsibilities

• Coordinate medical student core clerkships, electives, and rotations across multiple sites.
• Manage student schedules and program requirements.
• Coordinate communication among students, faculty, sites, and educational partners.
• Support faculty appointment activities and related processes.
• Perform financial and administrative transactions using University systems.

Skills

Organization

Communication

Multitasking

Confidentiality

Office software

Education

Bachelor's degree

Tools

MS Office

Job description

Job Summary

The Pediatrics and OB/GYN Clerkship Coordinator is a staff position supporting the Departments of Pediatrics and Obstetrics and Gynecology at the UCSF Fresno regional campus. The position uses professional concepts and applies University policies and procedures to coordinate a variety of ongoing administrative and operational activities and administer defined educational and academic programs for both departments.

Under general supervision, the incumbent is responsible for the effective day-to-day administration and coordination of the Pediatrics and OB/GYN medical student clerkship programs and provides academic affairs support to both departments. Responsibilities include coordinating medical student core clerkships, electives, and other educational rotations across multiple clinical training sites; managing student schedules and related program requirements; coordinating communication among students, faculty, clinical sites, and educational partners; supporting faculty appointment activities; and performing financial and administrative transactions using University systems.

The position serves as a key administrative resource for medical students rotating through the Pediatrics and OB/GYN programs, including UCSF School of Medicine students and visiting students from other medical schools. The incumbent works closely with departmental faculty and leadership, clerkship directors, residents, medical students, UCSF Fresno and UCSF School of Medicine programs, clinical affiliates, and outside institutions to facilitate educational activities and address administrative and operational issues of moderate scope.

The incumbent must be able to independently organize and prioritize multiple responsibilities in a fast-paced, multi-program and multi-site academic environment; identify and resolve routine to moderately complex operational issues; and appropriately elevate matters requiring higher-level review. The position requires strong organizational, written and verbal communication, problem-solving, and decision-making skills; attention to detail; proficiency with applicable technology and University systems; and the ability to exercise diplomacy, discretion, confidentiality, and professionalism when interacting with a diverse range of internal and external stakeholders.

Department Description

The UCSF Fresno Departments of Pediatrics and Obstetrics and Gynecology (OB/GYN) are academic departments of the UCSF School of Medicine based at the UCSF Fresno regional campus. Together, the departments provide clinical services and support undergraduate and graduate medical education throughout the Central San Joaquin Valley, training medical students, residents, and other learners across multiple clinical and academic sites.

The Department of Pediatrics includes more than 40 faculty members and 21 residents in its three-year residency program. Pediatric clinical services and training are provided at Community Regional Medical Center (CRMC) and United Health Centers (UHC), with additional resident rotations at Valley Children's Hospital, UCSF Benioff Children's Hospital Oakland, and UCSF Mission Bay.

The Department of OB/GYN includes more than 30 faculty members and 20 residents in its four-year residency program. The department provides clinical services and oversees resident education and training at Community Regional Medical Center, United Health Centers, and Inspire Health Medical Group-Perinatology.

Both departments support robust medical student education programs, coordinating core and elective rotations across multiple clinical sites. Collectively, the programs receive more than 200 medical student applications annually and coordinate rotations for approximately 90 students each year. This multi-site educational environment requires close collaboration among faculty, residents, medical students, clinical partners, UCSF Fresno and UCSF School of Medicine programs, and outside medical schools.

The departments are committed to providing high-quality patient care to the communities of Central California, educating the next generation of physicians, fostering positive learning environments that promote lifelong learning, advancing patient-centered research, and strengthening community partnerships.

Qualifications

• Required Qualifications - Bachelor's degree in related areas and a minimum of 1 year of related administrative experience or an equivalent combination of education and experience/training.
• Excellent organizational skills with demonstrated ability to prioritize multiple tasks, meet tight deadlines with frequent interruptions and attention to detail.
• Communication skills; include verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Ability to function with minimal direction from supervisor.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to use discretion and maintain confidentiality.
• Preferred Qualifications - Bachelor's degree in education, healthcare administration, business administration, or a related field.
• Previous experience providing administrative or program coordination support in an academic medical center, medical school, healthcare organization, or higher education environment.
• Experience coordinating undergraduate medical education programs, medical student clerkships, clinical rotations, or other health professions education programs.
• Familiarity with medical student application, scheduling, and evaluation systems, such as the Visiting Student Learning Opportunities (VSLO) platform, MedHub, or similar educational management systems.
• Knowledge of medical student onboarding requirements, clinical rotation scheduling, educational evaluations, and institutional compliance procedures.

Required Licenses and/or Certifications N/A