Tuition & Accounts Management Coordinator

Wheaton Academy; Chicago, Northern (IL, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Wheaton Academy in Illinois is seeking a full-time Business Office specialist to serve as the friendly face of the Finance team, assisting families and staff with tuition questions, payments, and account items on campus and by phone or email.

The ideal candidate will manage student tuition accounts, process financial aid, handle accounts payable and receivable, and support year-end audits, with experience in Blackbaud Financial Edge NXT and Ramp.

Qualifications

• Bachelor's degree in accounting or related field.
• Experience in bookkeeping, AP/AR, and customer service.
• Ability to handle confidential information and support audit processes.
• Experience with Blackbaud Financial Edge NXT and Ramp preferred.

Responsibilities

• Serve on campus full-time as the face of the Business Office, welcoming families and staff in person, by phone, and by email.
• Manage student tuition accounts in the tuition management system.
• Process financial aid applications and assist with committee meetings as needed.
• Manage accounts payable using Ramp Bill Pay and ensure proper routing of invoices.
• Process wire transfers and ACH payments; record in Blackbaud Financial Edge NXT.
• Prepare checks for signatures and assist with year-end audits and reporting.
• Maintain cash/deposits and petty cash; ensure documentation and audit trail.
• Provide data for weekly meetings and ongoing training on financial tools and systems.
• Ensure compliance with internal controls and workflows.

Skills

Accounts payable

Accounts receivable

Bookkeeping

Customer service

Attention to detail

Financial reporting

Data entry

Education

Bachelor's degree

Tools

Blackbaud Financial Edge NXT

Ramp Bill Pay

Tuition management platform

Job description

Wheaton Academy in Illinois is seeking a full-time Business Office specialist to serve as the friendly face of the Finance team, assisting families and staff with tuition questions, payments, and account items on campus and by phone or email.

The ideal candidate will manage student tuition accounts, process financial aid, handle accounts payable and receivable, and support year-end audits, with experience in Blackbaud Financial Edge NXT and Ramp.