Front Desk Receptionist

The Temp Plugs; Morristown (NJ); On-site; USD 35,000 - 50,000; Full time

Job summary

A medical office is seeking a receptionist to provide top-notch client service and administrative support. You will greet clients and manage phone calls, while ensuring efficient office operations and inventory management. Ideal candidates are proactive, possess strong time management skills, and are proficient with Microsoft Office. This role requires up to 15 pounds lifting and a calm demeanor under pressure, for 5 days onsite from 8am to 5pm.

Qualifications

• Must have polished communication and be an energetic team player.
• Superior prioritization and time management skills are essential.
• Must be proactive and able to work independently or within a team.
• Ability to handle a multi-line phone system while juggling tasks.

Responsibilities

• Greet clients, visitors, and guests, directing them accordingly.
• Answer and direct phone calls to staff, taking messages as necessary.
• Maintain inventory of office and kitchen supplies, reordering as needed.
• Manage expense reporting for the Office / HR Manager.
• Coordinate and manage catering services for meetings.

Skills

Polished communication

Energetic team player

Superior prioritization

Time management

Attention to detail

Calm under pressure

Multi-tasking

Administrative procedures

Microsoft Office proficiency

Job description

Our client a medical office is seeking a TTP receptionist to start ASAP. This position requires 5 days onsite with working hours being 8am-5pm.

Responsibilities:

• Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts guests to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Maintains inventory of supplies; reorders as needed.
• Maintains kitchen inventory, placing weekly grocery orders.
• Manages the expense reporting for the Office / HR Manager
• Acts as a liaison between building services and the organization
• Coordinates and manages catering services for high-level meetings
• Oversees daily firm lunch ordering
• On occasion, administrative and clerical support tasks may be performed as needed.

Qualifications:

• Must be a polished, responsible, energetic team player
• Superior prioritization, time management, attention to detail, and multi-tasking skills
• Must be proactive, take initiative
• Ability to remain calm under pressure
• Ability to work independently as well as within a team
• Ability to handle multi-line phone system and juggle several tasks at once
• Proficient understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times