TSDS/PEIMS Director

Littlefield ISD; Littlefield (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Floydada Independent School District is seeking a PEIMS/TSDS coordinator to manage data collection and reporting for state and federal submissions. The role involves coordinating data from campuses, ensuring timely reporting, and supporting district staff with PEIMS processes.

A college degree with PEIMS data management experience is preferred; fingerprinting background check required. The position emphasizes accuracy, training, and collaboration across departments to maintain compliant records.

Qualifications

• Knowledge of PEIMS data standards and collection methods.
• Knowledge of the Texas Education Data Standards (TEDS).
• Knowledge of the Student Attendance Accounting Handbook.
• Experience with student information software and user support.
• Data entry and editing with strong data integrity.
• Ability to develop and deliver training to groups.
• Strong communication and interpersonal skills.
• Highly organized and self-motivated.

Responsibilities

• Coordinate collection, integration and formatting of PEIMS/TSDS data for submissions.
• Adhere to state/federal timelines and schedules for reporting.
• Collaborate with campus staff to compile, maintain, and file reports and audits.
• Work with district staff to format data for PEIMS submissions and audits.
• Run and verify reports to ensure accuracy of information for submissions.
• Assist PEIMS Clerks with day-to-day tasks and special projects.

Skills

PEIMS data standards

TEDS

Data integrity

Training delivery

Interpersonal skills

Public relations

Organized

Education

College degree in a relevant field

Experience with PEIMS data management

Tools

PEIMS software

SIS software

Job description

Primary Purpose:

Coordinate collection and reporting of the District's Student, Staff and Financial Public Education Information Management System (PEIMS)/Texas Student Data System (TSDS) data for State and Federal submissions.

Education/Certification:

College Degree / Experience with PEIMS data management preferred

Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Experience/Knowledge/Skills:

• Knowledge of PEIMS Data Standards and collection methods


• Knowledge of the Texas Education Data Standards (TEDS)


• Knowledge of the Student Attendance Accounting Handbook


• Knowledge of student information software and user support


• Skills in Computer operations including data entry and editing


• Skills in the areas of data integrity and information management


• Ability to maintain accurate and auditable records


• Ability to develop and deliver training to large and small groups


• Strong communication, public relations, and interpersonal skills


• Creative and collaborative problem-solving skills


• Highly organized and self-motivated


• Ability to complete tasks in a timely manner

Major Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required)

Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community

• TAC 247.1 Purpose and Scope; Definitions


• TAC 247.2 Code of Ethics and Standard Practices for Texas Educators

Instructional PEIMS Management

The TSDS/PEIMS Director promotes improvement of PEIMS through activities such as the following:

• Coordinates the collection, integration and formatting of all data required for PEIMS submission.


• Adheres to State and Federal timelines and schedules to ensure data is reported in accordance with deadlines.


• Collaborates with Campus PEIMS staff and Administrators to compile, maintain, and file all reports, records, and other documents required for PEIMS submissions and/or audits.


• Work cooperatively with district administrative staff to ensure that campus, business office, and human resources staff format data required to promptly submit accurate district PEIMS data.


• Collaborates with District Administrators to run and edit reports and provide verification checks on data to ensure accuracy of information for submissions.


• Collaborate with Student Services Departments concerning Student Transfers, McKinney Vento, Foster, Military Connected, Migrant, and Graduation and other student special programs to ensure accuracy in data and compliance standards.


• Coordinate District Pregnancy Related Services (PRS) and Compensatory Education Home Instruction (CEHI) through collaboration with the Campus Administrators to ensure students receive appropriate instructional support and that PEIMS coding is documented appropriately to meet data and compliance standards.


• Collaborate with the Campus Administrators and Campus PEIMS to code Homebound Students attendance


• Maintain and update the District's Curriculum and Course Master to align with the Course Catalog and process ongoing requests for new and/or removed courses offered.


• Distributes edits and reports to appropriate staff for analysis, verification, and correction.


• Assists campuses and special program directors with data updates and/or special projects involving student data to ensure PEIMS /TSDS data and compliance standards.


• Review TSDS Leaver and Underreported data and communicate with other districts to ensure student enrollment data is reported accurately to TEA for accountability purposes.


• Responsible for data quality in compliance with PEIMS/TSDS/Student Attendance Accounting Handbook (SAAH).


• Develops and maintains a strong sense of customer service; communicates with various stakeholders, including campus personnel, District and state administrators, other Districts' PEIMS / TSDS personnel, and software vendors


• Review and process District PEIMS support requests.


• Supports the campus administrators and PEIMS Clerks in day-to-day tasks.


• Perform other duties as assigned.

Professional Growth and Development

The coordinator promotes professional growth through activities such as the following:

• Attend professional growth activities to keep abreast of innovations in information management, technology services, and State of Texas student and business data requirements.



• Attend professional development opportunities related to designated subject area

Qualities of Effective Team Members

The coordinator exhibits effective team management through activities such as the following:

• Continually maintain and demonstrate an attitude consistent of the concept and goal of achieving outstanding customer service levels and customer satisfaction while driving towards Littlefield ISD initiatives




• Daily attendance and punctuality at work are essential functions of the job



• Implement the policies established by federal and state law, State Board of Education rule, and local board policy in the area of information management and technology


• Correct unsafe conditions in work area that could cause an accident and inform supervisor of any conditions that are not correctable immediately


• Shall comply with District policies, as well as state and federal laws and regulations


• Shall comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards

Supervisory Responsibilities:

• None

Equipment:

• Computer, scanner, printers, video equipment, sound systems, projection system, digital equipment, handheld devices, wireless hubs, calculator, telephone, copier, fax machine, answering machine, and shredder

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Work irregular and extended work hours




• May report to various campuses within the district for a full work day




• Works with frequent interruptions and maintain emotional control under stress




• Continual standing, walking, lifting, carrying, stooping, bending, and kneeling




• Limited exposure to hot and cold temperatures




• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination vibration. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.), work outside, work around moving objects or vehicles, work on uneven surfaces




• Frequent district wide travel and occasional statewide travel

Days: 228

Department:Administration

FLSA: Exempt

Evaluation Type: Professional/Certified Administration Term

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.