TSA Program Assistant — Impactful Admin with Flexible Scheduling

Travel Security Careers; Birchwood Village (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, within the Department of Homeland Security, seeks Program Assistants to support TSA offices and airport field operations in Birchwood, Wisconsin. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and assisting with finance, HR, scheduling, and payroll tasks.

Ideal candidates will handle multiple assignments with accuracy, communicate effectively across teams, and help ensure office operations run smoothly.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments
• Use the exact education and experience requirements from the official vacancy

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, deadline coord.

Customer service

Multitasking under pressure

Discretion with sensitive information

Job description

Transportation Security Administration, within the Department of Homeland Security, seeks Program Assistants to support TSA offices and airport field operations in Birchwood, Wisconsin. Responsibilities include coordinating daily activities, maintaining records, preparing materials, and assisting with finance, HR, scheduling, and payroll tasks.

Ideal candidates will handle multiple assignments with accuracy, communicate effectively across teams, and help ensure office operations run smoothly.