TSA Program Assistant: Admin Ops & Data Expert

TSA Hiring Service; Jacksonville (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Jacksonville seeks Program Assistants to help keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and correspondence.

Responsibilities vary by assignment but include handling records, coordinating daily activities, preparing reports, and ensuring accuracy and compliance with procedures in a fast-paced federal environment.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.
• A specific college degree may not be required if qualification is based on specialized experience.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadlineCoord

Customer service and professional

Discretion with sensitive information

Ability to manage several assignments

Tools

Microsoft Office

Job description

The Transportation Security Administration in Jacksonville seeks Program Assistants to help keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and correspondence.

Responsibilities vary by assignment but include handling records, coordinating daily activities, preparing reports, and ensuring accuracy and compliance with procedures in a fast-paced federal environment.