Estates and Trusts Legal Assistant

Lee Hecht Harrison Nederland B.V.; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement programs

Commuter benefits

Job summary

LHH is partnering with a well-established client to hire an Estates and Trusts Legal Administrative Assistant who will support attorneys and clients in a busy trusts and estates practice. The role requires proactive organization, deadline awareness, and dependable support in a fast-paced environment.

Key duties include managing attorney calendars, coordinating meetings, preparing legal documents, handling time entry and billing tasks, and assisting with client intake while maintaining

Qualifications

• High school diploma or equivalent; college coursework preferred.
• Previous legal administrative experience required.
• Trusts and estates experience strongly preferred.
• Experience with legal documents, billing, court filings, and client intake.
• Strong proficiency with common office tools and virtual meeting software.
• Typing speed around 60 wpm or higher.
• Notary public in PA or willingness to obtain one.
• Excellent proofreading, formatting, transcription, and time management.

Responsibilities

• Provide administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and deadlines.
• Coordinate in-person and virtual meetings, including room arrangements and materials.
• Prepare, revise, format, and finalize wills, trusts, agreements, and other documents.
• Assist with time entry, expense reports, billing review, and follow-up.
• Collaborate with accounting to address billing questions and invoices.
• Support new client and matter intake, including conflict checks and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings and attorney schedules; assist with filings in PA.

Skills

Administrative support

Legal document handling

Billing & time entry

Calendar management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Document management

Email & conferencing tools

Job description

LHH is partnering with a well-established client in seeking an Estates and Trusts Legal Administrative Assistant to support attorneys and clients within its trusts and estates practice. This position is ideal for a proactive, highly organized professional who can manage competing priorities, produce accurate work, and provide dependable support in a busy, deadline-driven environment.

Key Responsibilities

• Provide comprehensive administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and critical deadlines.
• Coordinate in-person and virtual meetings, including room arrangements, technology, materials, and outside vendors.
• Prepare, revise, format, proofread, and finalize correspondence, agreements, memoranda, wills, trusts, and other legal documents.
• Assist with time entry, expense reports, billing review, invoice corrections, and related follow-up.
• Collaborate with the accounting team to address billing questions and ensure invoices are accurate and timely.
• Support new client and matter intake, including conflict checks, engagement documentation, and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings, practice deadlines, and attorney schedules.
• Assist with filings in Pennsylvania courts and other applicable jurisdictions.
• Create and maintain organized electronic and physical client files.
• Support client development activities, special events, and internal projects as needed.
• Provide backup assistance to other administrative team members.

Preferred Background

• High school diploma or equivalent required; college coursework or a degree is preferred.
• Previous legal administrative experience required.
• Trusts and estates experience is strongly preferred.
• Experience with legal documents, billing processes, court filings, and client intake.
• Strong proficiency with common office, document management, PDF, email, spreadsheet, presentation, and virtual meeting tools.
• Accurate keyboarding skills of approximately 60 words per minute or more.
• Pennsylvania Notary Public commission or willingness to obtain one.
• Excellent proofreading, formatting, transcription, organizational, and time-management skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and the ability to manage multiple deadlines.
• Professional communication and client service skills.
• Ability to work independently while contributing to a collaborative team.
• Comfortable learning new systems and adapting to changing priorities.
• Proactive, dependable, and committed to producing accurate, high-quality work.

Anticipated salary range: $60K to $80K

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Full-time employment benefits include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and reimbursement and retirement programs. Available paid leave may include paid time off, parental and holiday pay.

Pay Details: $60,000.00 to $80,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.