Estates Legal Administrative Assistant

LHH; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement programs

Paid time off

Job summary

LHH is partnering with a well-established client to hire an experienced Legal Administrative Assistant supporting attorneys and clients in the trusts and estates practice. The role requires proactive organization, ability to manage competing priorities, and dependable support in a deadline-driven environment.

The position handles calendar management, meeting coordination, document preparation, billing support, and client intake.

Qualifications

• High school diploma or equivalent required; college coursework or a degree is preferred.
• Trusts and estates experience is strongly preferred.
• Experience with legal documents, billing processes, court filings, and client intake.
• Strong proficiency with common office tools and PDF/email/spreadsheet/presentation/virtual meeting software.

Responsibilities

• Provide comprehensive administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and critical deadlines.
• Coordinate in-person and virtual meetings, including room arrangements, technology, materials, and outside vendors.
• Prepare, revise, format, proofread, and finalize correspondence, agreements, memoranda, wills, trusts, and other legal documents.
• Assist with time entry, expense reports, billing review, invoice corrections, and related follow-up.
• Collaborate with the accounting team to address billing questions and ensure invoices are accurate and timely.
• Support new client and matter intake, including conflict checks, engagement documentation, and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings, practice deadlines, and attorney schedules.
• Assist with filings in Pennsylvania courts and other applicable jurisdictions.
• Create and maintain organized electronic and physical client files.
• Support client development activities, special events, and internal projects as needed.
• Provide backup assistance to other administrative team members.

Skills

Administrative support

Calendar management

Billing support

Legal document handling

Education

High school diploma

College coursework preferred

Tools

PDF tools

Email

Spreadsheets

Presentations

Virtual meetings tools

Job description

LHH is partnering with a well-established client in seeking an experienced Legal Administrative Assistant to support attorneys and clients within its trusts and estates practice. This position is ideal for a proactive, highly organized professional who can manage competing priorities, produce accurate work, and provide dependable support in a busy, deadline-driven environment.

Key Responsibilities

• Provide comprehensive administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and critical deadlines.
• Coordinate in-person and virtual meetings, including room arrangements, technology, materials, and outside vendors.
• Prepare, revise, format, proofread, and finalize correspondence, agreements, memoranda, wills, trusts, and other legal documents.
• Assist with time entry, expense reports, billing review, invoice corrections, and related follow-up.
• Collaborate with the accounting team to address billing questions and ensure invoices are accurate and timely.
• Support new client and matter intake, including conflict checks, engagement documentation, and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings, practice deadlines, and attorney schedules.
• Assist with filings in Pennsylvania courts and other applicable jurisdictions.
• Create and maintain organized electronic and physical client files.
• Support client development activities, special events, and internal projects as needed.
• Provide backup assistance to other administrative team members.

Preferred Background

• High school diploma or equivalent required; college coursework or a degree is preferred.
• Trusts and estates experience is strongly preferred.
• Experience with legal documents, billing processes, court filings, and client intake.
• Strong proficiency with common office, document management, PDF, email, spreadsheet, presentation, and virtual meeting tools.
• Accurate keyboarding skills of approximately 60 words per minute or more.
• Pennsylvania Notary Public commission or willingness to obtain one.
• Excellent proofreading, formatting, transcription, organizational, and time-management skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and the ability to manage multiple deadlines.
• Professional communication and client service skills.
• Ability to work independently while contributing to a collaborative team.
• Comfortable learning new systems and adapting to changing priorities.
• Proactive, dependable, and committed to producing accurate, high-quality work.

Anticipated salary range: $60K to $80K

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Full-time employment benefits include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and reimbursement and retirement programs. Available paid leave may include paid time off, parental and holiday pay.