Legal Assistant

LHH; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Parking stipend provided

Medical and Dental Insurance

Group Life and Long-Term Disability

Optional Employee-Paid Medical, Dental, and Vision

401(k)

Job summary

A Tampa-based law firm is seeking a Legal Assistant to join its Trusts & Estates department. The role involves providing high-level administrative and legal support to attorneys, managing schedules, drafting and proofreading documents, as well as handling billing processes. Ideal candidates should have at least 3 years of relevant experience, proficiency in Microsoft Office, and strong communication skills. Benefits include a parking stipend and medical insurance.

Qualifications

• Minimum 3 years of Trusts & Estates experience.
• Experience with document management and time entry systems is a plus.
• Ability to multitask and adapt to shifting priorities.

Responsibilities

• Manage daily schedules for assigned attorneys.
• Draft, edit, and proofread documents.
• Handle monthly billing processes.

Skills

Trusts & Estates experience

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Strong communication skills

Detail-oriented

Education

Bachelor's degree preferred

Tools

Document management system

Time entry system

Job description

Legal Assistant – Trusts & Estates

LHH is supporting a Tampa-based law firm in identifying an experienced Legal Assistant to join its Trusts & Estates department. This role provides high-level administrative and legal support to attorneys and ensures efficient delivery of estate planning and administration services.

Key Responsibilities

• Manage daily schedules for assigned attorneys, including appointments, meetings, and travel.
• Anticipate needs and support attorneys by staying ahead of deadlines and workflow requirements.
• Draft, edit, and proofread documents to ensure accuracy and completeness.
• Process expense reports, reimbursements, and check requests.
• Input, review, edit, and finalize time entries in the firm’s time entry system.
• Handle monthly billing processes, including prebill review, narrative edits, and matter inquiries.
• Open new matters, perform conflict checks, and maintain organized client and attorney files.
• Prepare files for off-site storage and maintain strong records‑management practices.
• Maintain strict confidentiality on all firm and client matters.

Qualifications

• Minimum 3 years of Trusts & Estates experience
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Experience with document management and time entry systems is a plus.
• Strong communication skills with excellent grammar, spelling, and attention to detail.
• Ability to multitask and adapt to shifting priorities.
• Professional, client‑focused demeanor.
• Billing experience (including e‑billing) strongly preferred.
• Bachelor’s degree preferred but not required.

Benefits

• Parking stipend provided
• Medical and Dental Insurance
• Group Life and Long‑Term Disability
• Optional Employee‑Paid Medical, Dental, and Vision
• 401(k)

Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including the following:

• California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance