Estates & Trusts Legal Assistant – Detail‑Oriented

LHH; Naples (FL); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

401(k) with employer contribution

Job summary

LHH Naples, Florida law firm seeks an experienced Trusts & Estates Legal Assistant to support attorneys handling estate planning, probate, and trust administration matters. The ideal candidate is detail-oriented and organized, thriving in a fast-paced environment and delivering excellent client service.

Responsibilities include drafting documents, managing deadlines, and coordinating notary and witness arrangements, while handling confidential information with discretion.

Qualifications

• 3+ years of legal assistant experience in Trusts & Estates, Estate Planning or Probate.
• Strong knowledge of estate planning and probate procedures.
• Experience drafting wills, trusts and probate pleadings.
• Excellent organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office and legal document management systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Support attorneys with estate planning, probate, and trust administration matters.
• Prepare, revise, and finalize estate planning documents including wills and trusts.
• Assist with probate filings and court-related documentation.
• Maintain calendars, deadlines, appointments, and court dates.
• Communicate professionally with clients, courts, financial institutions, and third parties.
• Coordinate execution of documents, including notary and witness arrangements.
• Organize and maintain physical and electronic client files.
• Draft correspondence and legal documents per templates and attorney guidance.
• Track incoming documents, deadlines, and follow-up items.
• Assist with time entry, billing support, and other administrative tasks.

Skills

Estate Planning

Probate Procedures

Document Drafting

Client Communication

Microsoft Office

Legal Document Mgmt

Time Management

Education

Paralegal Certificate

Tools

Document Management Systems

Job description

LHH Naples, Florida law firm seeks an experienced Trusts & Estates Legal Assistant to support attorneys handling estate planning, probate, and trust administration matters. The ideal candidate is detail-oriented and organized, thriving in a fast-paced environment and delivering excellent client service.

Responsibilities include drafting documents, managing deadlines, and coordinating notary and witness arrangements, while handling confidential information with discretion.