Trusted Private Family & Personal Assistant

Mahler Private Staffing; Miami (FL); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health/dental/vision insurance

PTO

Sick days

NYSE holidays

Job summary

Mahler Private Staffing in Coconut Grove, FL seeks a trustworthy Family and Personal Assistant to support a private family with hands-on daily tasks, calendaring, errands, and event coordination. The role involves driving, coordinating vendors, managing calendars for family and school, and providing flexible backup to the household team; some days at home, some at the family office.

Ideal candidate has four years’ hands-on experience, excellent references, discretion, and a proactive work ethic;

Qualifications

• Minimum four years’ experience in a similar hands‑on role supporting a private family, principal, or household.
• Excellent verifiable references.
• Trustworthy, dependable, discreet, and grounded, with a proactive work ethic.
• Warm, upbeat, engaging, and comfortable working with children, family members, guests, staff, and vendors.

Responsibilities

• Serve as a trusted point person for the principal, taking ownership of personal, family, household, and office tasks from start to finish
• Coordinate appointments, meetings, reservations, and family, school, household, and personal calendars
• Help with events: call and coordinate caterers, florists, vendors, and service providers; gather quotes and confirm details
• Assist with family and office meetings, including setup, ordering meals, vendor coordination, and greeting guests
• Support the children’s schedules and needs, including some driving to school, activities, appointments, and other destinations when needed
• Provide a reliable physical presence for the family and, during travel, remain at the residence with the children when requested
• Work flexibly between the family home and office, going wherever support is most needed rather than remaining desk-based
• Run errands, make purchases, handle returns, and manage other local tasks for the family
• Pitch in with light household tasks, including unloading the dishwasher or running a load of laundry when needed
• Assist with special projects and changing priorities
• Provide backup support to the housekeeper, driver, and other household staff as needed

Skills

Private family support

Discretion

Calendar management

Driving (children)

Tools

Microsoft Office Suite

Job description

Mahler Private Staffing in Coconut Grove, FL seeks a trustworthy Family and Personal Assistant to support a private family with hands-on daily tasks, calendaring, errands, and event coordination. The role involves driving, coordinating vendors, managing calendars for family and school, and providing flexible backup to the household team; some days at home, some at the family office.

Ideal candidate has four years’ hands-on experience, excellent references, discretion, and a proactive work ethic;