Personal Assistant to Private Family

Pocketbook Agency; Miami (FL); Hybrid; USD 108,000 - 132,000; Full time

Benefits offered by this job

Benefits

Job summary

A private family in Miami is seeking an experienced Personal Assistant to manage a variety of family and administrative tasks. This hybrid role involves both in-home support and overseeing daily operations. Candidates should have over 5 years of relevant experience, strong organizational skills, and be comfortable in a dynamic environment. Spanish fluency is a plus. Up to $120,000 yearly with benefits offered. Preference for applicants near Coconut Grove.

Qualifications

• 5+ years of Personal Assistant or Family Assistant experience, preferably with HNW families.
• Ability to manage multiple family and administrative needs effectively.
• Strong discretion and professionalism required.

Responsibilities

• Assist with daily family logistics and routines.
• Manage children’s schedules and transport.
• Prepare family meals and provide childcare support.

Skills

Organization skills

Spanish proficiency

Cooking skills

Job description

We are seeking a Personal Assistant to support a HNW family in Miami, with a wide range of personal, family, and administrative needs. This role supports both principals and occasionally interfaces with adjacent team members at their company. This is a hybrid role combined with in-home support at the family residence. The ideal candidate has 5+ years of deep experience supporting HNW families, thrives in a dynamic environment, and is comfortable balancing personal assistance with family-focused responsibilities.

Key Responsibilities

• Assist with daily family logistics and routines.
• Manage children’s schedules, transport to/from activities and school.
• Prepare simple family meals as needed (basic cooking proficiency strongly preferred).
• Provide occasional childcare support in collaboration with existing nanny.
• Assist with household organization, errands, and general family operations.
• Manage and oversee daily operations of the home, including vendor coordination.
• Handle travel logistics, including private aviation and management of personal vehicles and watercraft.
• Support in-home tasks and maintain a professional presence when working from the residence.
• Maintain personal calendars for both principals, including appointments, commitments, and family events.
• Oversee scheduling and communication with portfolio companies to ensure alignment with personal plans.
• Assist with personal event planning for the family.
• Manage ad hoc administrative tasks and serve as a bridge between the family and select internal staff.

Qualifications

• 5+ years of Personal Assistant or Family Assistant experience; prior HNW household experience strongly preferred.
• Experience supporting families with young children.
• Strong organizational skills with an ability to balance multiple family and administrative needs.
• High discretion, professionalism, and ability to work independently.
• Basic cooking skills; comfort assisting with meal prep.
• Spanish fluency or conversational ability is a significant plus.
• Valid driver’s license and reliable vehicle.

Schedule: Standard full-time hours, but must be flexible outside of business hours and occasional weekends.

Pay: Up to $120,000/yearly + benefits. A slightly higher compensation will be considered for the right candidate.

Location: Miami, FL || Hybrid || Candidates near Coconut Grove are highly preferred.