Personal and Household Assistant

Private Staff Group; Detroit (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

Private Staff Group seeks a resourceful Personal & Household Assistant to support two active principals in the Detroit metro area. Reporting to the Executive Director of the Family Office, this trusted professional will provide personal administrative support and practical household coordination, enabling daily life to run smoothly while respecting independence and routines.

The ideal candidate offers warmth, discretion, and sound judgment with strong follow-through.

Qualifications

• Experience in personal or executive assistance and household coordination.
• Strong organizational skills and attention to detail.
• Discretion, reliability, and ability to respect privacy.
• Comfort with everyday technology and explaining it clearly.
• Deal confidently with vendors, medical offices, and service providers.

Responsibilities

• Manage personal calendars, appointments, correspondence, reservations, and reminders.
• Arrange travel, transportation, accommodations, and itineraries.
• Assist with devices and tech support; coordinate professional help when needed.
• Handle bill payment, expense tracking, and basic bookkeeping with the family office.
• Organize healthcare/insurance paperwork and coordinate medical appointments.
• Coordinate household vendors, maintenance, deliveries, supplies, and projects.
• Maintain organized records, inventories, and task lists.
• Assist with light household tasks and seasonal transitions for the main residence and Florida condo.
• Support with plant care and basic gardening tasks as needed.

Skills

Personal assistance

Organization

Discretion

Communication

Technology troubleshooting

Tools

Apple devices

Calendar apps

Budgeting software

Microsoft Office / Google Workspace

Job description

Personal & Household Assistant | Private Family

Private Staff Group seeks a resourceful, organized, service-minded Personal & Household Assistant to support two active older principals in the Detroit metropolitan area.

Reporting to the Executive Director of the Family Office, this trusted professional will provide personal administrative support and practical household coordination, helping daily life run smoothly while respecting the principals’ independence, routines, and preferences.

The ideal candidate combines warmth, discretion, and sound judgment with strong follow-through. You should be equally comfortable organizing appointments and records, troubleshooting everyday technology, coordinating vendors, and handling practical tasks around the home. This is an opportunity to build a meaningful, long-term working relationship with a private family.

Key Responsibilities

• Manage personal calendars, appointments, correspondence, reservations, subscriptions, and reminders.
• Arrange travel, transportation, accommodations, and itineraries.
• Assist with phones, computers, tablets, printers, televisions, and applications; coordinate professional technical support as needed.
• Assist with bill payment, expense tracking, basic bookkeeping, account reconciliation, and invoice review in coordination with the family office.
• Organize healthcare and insurance paperwork, including Medicare documentation, claims, reimbursements, and billing; coordinate appointments and authorized communications with providers.
• Coordinate household vendors, maintenance, repairs, deliveries, supplies, and projects.
• Maintain organized household records, inventories, storage areas, and task lists.
• Handle practical household tasks, including changing filters, setting up equipment, receiving deliveries, and moving household items.
• Help prepare the primary residence and Florida condominium for arrivals, departures, and seasonal transitions.
• Assist with light gardening and plant care and coordinate landscaping or specialty vendors.
• Keep the family office informed of progress and matters requiring professional expertise.

Qualifications and Personal Attributes

• Relevant experience in personal or executive assistance, family office support, household or property management, bookkeeping, senior-services administration, or hospitality.
• Excellent organization, reliability, discretion, and attention to detail.
• A warm, patient manner and comfort working closely with older adults.
• Confidence with everyday technology and the ability to explain it clearly.
• Financial aptitude and accurate recordkeeping skills.
• Effective communication with vendors, medical offices, insurers, banks, and other service providers.
• Initiative, adaptability, and a willingness to take ownership of both administrative and practical responsibilities.
• Respect for confidentiality, personal boundaries, and the principals’ independence.

Experience supporting private families, administering Medicare or insurance paperwork, using Apple products, coordinating travel, or caring for plants would be helpful. Candidates from varied professional backgrounds are welcome.

Practical Requirements

• Valid driver’s license and ability to drive regularly for local needs.
• Ability to lift and move household items weighing approximately 30-40 pounds, climb stairs, and occasionally use a step stool or ladder.
• Availability for occasional travel to Florida and remote coordination of that residence.
• Reasonable flexibility to respond to unexpected personal or household needs.

This position provides personal and household support and does not include healthcare duties.