Trucking Office Manager / Administrative & Accounting Coordinator

CTI Brokerage; Canton Charter Township (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

CTI Brokerage in Canton Charter Township, Michigan, is seeking an experienced Operations Manager to oversee daily office operations for a trucking company and a truck repair facility. The role blends trucking logistics, driver management, and light accounting.

Ideal candidates have trucking industry experience, strong bookkeeping skills, and the ability to work independently while coordinating with drivers, customers, vendors, and management. Serious applicants only.

Qualifications

• Previous trucking industry experience is REQUIRED.
• Experience with trucking invoicing, driver hiring, and driver files.
• Strong accounting and bookkeeping knowledge.
• Knowledge of DOT regulations and driver qualification files.
• Experience with truck parts inventory or repair shop management preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and take responsibility for daily operations.

Responsibilities

• Manage daily office operations for a trucking company and truck repair facility.
• Recruit, screen, hire, and onboard CDL drivers; maintain DQ files.
• Process invoices, AP/AR, and payroll support; use QuickBooks for records.
• Create repair orders and manage truck/trailer parts inventory.
• Coordinate parts ordering with vendors and maintain records; communicate with drivers and customers.

Tools

QuickBooks

Excel

Microsoft Office

Job description

We are looking for an experienced, organized, and dependable individual to manage daily office operations for our trucking company and truck repair facility.

The ideal candidate must have prior experience in the trucking industry, strong accounting and administrative skills, and the ability to handle multiple responsibilities independently.

Key Responsibilities

Trucking Operations & Driver Management

• Recruit, screen, hire, and onboard CDL drivers.
• Maintain driver qualification (DQ) files and compliance documentation.
• Track driver licenses, medical cards, and required paperwork.
• Assist with DOT and FMCSA compliance requirements.
• Maintain organized employee and driver records.

Accounting & Invoicing

• Prepare and process trucking invoices and customer billing.
• Handle accounts payable and accounts receivable.
• Track payments, outstanding balances, and expenses.
• Perform basic bookkeeping, bank reconciliations, and financial recordkeeping.
• Assist with payroll preparation and accounting reports.
• Maintain accurate records using QuickBooks or similar software.

Truck Repair Shop & Parts Inventory

• Create repair orders and customer invoices for truck and trailer repairs.
• Manage inventory of truck and trailer parts.
• Track parts purchases, sales, and stock levels.
• Coordinate parts ordering with vendors and suppliers.
• Maintain accurate inventory and repair billing records.

Office Administration

• Oversee daily office activities.
• Organize paperwork and maintain company records.
• Communicate professionally with drivers, customers, vendors, and management.
• Follow up on unpaid invoices and customer accounts.
• Ensure office operations run efficiently.

Qualifications

• Previous trucking industry experience is REQUIRED.
• Experience with trucking invoicing, driver hiring, and driver files.
• Strong accounting and bookkeeping knowledge.
• Experience with QuickBooks, Excel, and Microsoft Office preferred.
• Knowledge of DOT regulations and driver qualification files.
• Experience with truck parts inventory or repair shop management preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and take responsibility for daily operations.

What We're Looking For

We need a motivated individual who understands the trucking business and can help manage both transportation office operations and truck repair shop administration.

Serious applicants with trucking industry experience only.