Part-Time Evening Finance Office Administrator - Trucking and Brokerage

3 Lions Logistics, Inc.; Shawsheen Village (MA); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Competitive hourly rate

Industry-specific training provided

Job summary

3 Lions Logistics, Inc. is seeking an Evening Finance Office Administrator for a part-time, evening position in our trucking and brokerage operation.

The role emphasizes driver documentation, fuel management, and regulatory compliance within the logistics workflow. The ideal candidate will have a high school diploma, strong attention to detail, solid Excel skills, and prior administrative experience in transportation.

Qualifications

• High school diploma or equivalent.
• Experience in transportation or logistics preferred.
• Attention to detail and organizational skills required.
• Proficiency with Microsoft Office, especially Excel.

Responsibilities

• Process and reconcile fuel receipts for records and reimbursement.
• Support basic bookkeeping tasks daily.
• Maintain driver files: licenses, certifications, medical records.
• Monitor expiration dates and renew driver documentation.
• Prepare IFTA reporting and HUT documentation.
• Verify driver logs and hours of service.
• Handle accounts payable/receivable for fuel expenses.
• Assist dispatch during evening hours.

Skills

Detail-oriented

Microsoft Excel

Data entry

Communication skills

Organizational skills

Independent worker

Evening availability

Education

High school diploma or equivalent

Job description

About the Job:

Part-Time Evening Finance Office Administrator - Trucking and Brokerage

Position Overview:

We are seeking a detail-oriented Evening Finance Office Administrator to join our trucking and brokerage company. This part-time position will be responsible for managing essential administrative functions related to driver documentation, fuel management, and regulatory compliance.

Key Responsibilities:

• Process and reconcile fuel receipts for accurate record-keeping and reimbursement.
• Support basic book-keeping tasks on a day to day basis.
• Maintain comprehensive driver files, including licenses, certifications, and medical records.
• Monitor expiration dates and ensure timely renewal of driver documentation.
• Prepare and assist with IFTA (International Fuel Tax Agreement) reporting.
• Manage Highway Use Tax (HUT) documentation and reporting.
• Verify driver logs and hours of service compliance.
• Process trip-related documentation and paperwork.
• Maintain organized filing systems for both digital and physical documents.
• Assist with accounts payable/receivable related to fuel expenses.
• Support dispatch operations as needed during evening hours.
• Coordinate with drivers regarding documentation requirements.
• Generate regular compliance reports for management review.

Required Qualifications:

• High school diploma or equivalent.
• Previous administrative experience, preferably in transportation or logistics.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (particularly Excel).
• Experience with data entry and record keeping.
• Ability to work independently during evening hours.
• Strong communication skills for interacting with drivers and team members.

Preferred Qualifications:

• Experience with transportation management software.
• Knowledge of DOT regulations and compliance requirements.
• Previous experience with IFTA and HUT reporting.
• Familiarity with electronic logging devices (ELDs).
• Understanding of trucking industry terminology and operations.
• Experience with accounts payable/receivable.

Schedule:

• Part-time evening hours (specific hours to be discussed).
• Must be flexible to accommodate industry demands.

Working Conditions:

• Office environment.
• May require occasional weekend availability for month-end processing.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds (files, office supplies).

Benefits (If Applicable)

• Competitive hourly rate.
• Industry-specific training provided.