Accounting Clerk

Connect Search, LLC; Odessa (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Connect Search, LLC in Odessa, TX seeks an Administrative Assistant / Bookkeeper to support day‑to‑day accounting and office operations. The role combines bookkeeping and general administrative duties in a small, hands‑on team.

The ideal candidate will have QuickBooks experience, AP/AR responsibilities, and strong Excel/Word skills, with the ability to handle multiple priorities in a busy West Texas office environment.

Qualifications

• Previous experience in bookkeeping, accounting support, or office administration.
• Hands‑on experience with QuickBooks required.
• Experience with Accounts Payable and Accounts Receivable.
• Strong Microsoft Excel, Word, and general computer skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Dependable, professional, and comfortable working independently.
• Experience in the trucking, automotive, equipment, dealership, oilfield, or service industry is a plus.

Responsibilities

• Process Accounts Payable, including entering invoices, coding expenses, and preparing vendor payments.
• Manage Accounts Receivable, including customer invoicing, posting payments, and monitoring outstanding balances.
• Assist with collections and follow up on past‑due customer accounts.
• Reconcile bank and credit card accounts.
• Maintain accurate financial records and supporting documentation.
• Assist with month‑end accounting activities and reporting.
• Research and resolve billing or payment discrepancies.
• Maintain organized vendor and customer records.

Skills

Accounts Payable

Accounts Receivable

Excel

Word

Office Administration

QuickBooks

Tools

QuickBooks

Job description

A well-established and growing West Texas truck and trailer company is seeking a dependable, organized Administrative Assistant / Bookkeeper to support day-to-day accounting and office operations.

This position is ideal for someone who enjoys wearing multiple hats and has hands‑on experience with QuickBooks, Accounts Payable, Accounts Receivable, and general administrative support. The right candidate will be detail-oriented, comfortable working in a fast-paced environment, and able to communicate effectively with customers, vendors, and internal team members.

Key Responsibilities

• Process Accounts Payable, including entering invoices, coding expenses, and preparing vendor payments
• Manage Accounts Receivable, including customer invoicing, posting payments, and monitoring outstanding balances
• Assist with collections and follow up on past‑due customer accounts
• Reconcile bank and credit card accounts
• Maintain accurate financial records and supporting documentation
• Assist with month‑end accounting activities and reporting
• Research and resolve billing or payment discrepancies
• Maintain organized vendor and customer records

Administrative Support

• Provide general administrative and office support to management and staff
• Answer and route incoming phone calls and assist customers as needed
• Maintain electronic and paper files
• Enter and maintain customer, vendor, and transaction information
• Prepare reports, spreadsheets, correspondence, and other documentation
• Assist with purchasing, invoices, receipts, and expense tracking
• Communicate professionally with customers, vendors, and internal departments
• Assist with additional accounting and administrative projects as needed

Qualifications

• Previous experience in bookkeeping, accounting support, or office administration
• Hands‑on experience with QuickBooks required
• Experience with Accounts Payable and Accounts Receivable
• Strong Microsoft Excel, Word, and general computer skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Dependable, professional, and comfortable working independently
• Experience in the trucking, automotive, equipment, dealership, oilfield, or service industry is a plus

Ideal Candidate

The ideal candidate is a hands‑on, dependable professional who enjoys being involved in both the accounting and administrative sides of a business. This person should be comfortable working in a smaller, team‑oriented environment where priorities can change quickly and everyone pitches in to get the job done.

What We Offer

• Stable, full‑time opportunity with an established West Texas company
• Competitive compensation based on experience
• Opportunity to take ownership of key bookkeeping and administrative functions
• Team‑oriented, hands‑on work environment