Project Coordinator

Makin' It Move Transport, LLC; Texas; On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Employee Wellness Benefit

Education Achievement Bonus

Company provided phone

Job summary

Makin' It Move Transport, LLC is a growing, women-owned transportation company serving the heavy construction industry. We are seeking a dependable, organized, and assertive Project Coordinator to help manage the day-to-day coordination of active hauling projects.

This is not strictly an administrative position. The Project Coordinator serves as a key point of communication between our company, prime contractors, project personnel, drivers, owner-operators, and other subcontractors.

Qualifications

• Experience in trucking, transportation, dispatch, logistics, or heavy-construction preferred.
• Strong verbal and written communication skills.
• Ability to manage multiple projects, deadlines and changing priorities.

Responsibilities

• Serve as primary point of contact between Makin' It Move Transport and prime contractors, project foremen, drivers, owner-operators, and subcontractors.
• Coordinate daily trucking and hauling requirements for assigned projects.
• Monitor truck counts and assist with securing trucking capacity to meet project demands.
• Communicate project schedules, locations, hauling instructions, and changes to appropriate personnel.
• Maintain regular communication with project foremen and prime contractors regarding needs and changes.
• Track project activity and ensure tickets, records and documentation are received and kept.

Skills

Project coordination

Communication

Organizational skills

Multitasking

Problem solving

Tools

Microsoft Word

Microsoft Excel

Adobe

Job description

Springtown, TX Full-time Operations $20.00+ depending on experience

Competency assessment required

Position Description

Makin' It Move Transport, LLC is a growing, women-owned transportation company serving the heavy construction industry. We are seeking a dependable, organized, and assertive Project Coordinator to help manage the day-to-day coordination of active hauling projects.

This is not strictly an administrative position. The Project Coordinator serves as a key point of communication between our company, prime contractors, project personnel, drivers, owner-operators, and other subcontractors. The right candidate must be comfortable working in a fast-paced environment where project needs, truck counts, schedules, and jobsite conditions can change quickly.

Key Responsibilities

• Serve as a primary point of contact between Makin' It Move Transport and prime contractors, project foremen, drivers, owner-operators, and subcontractors.
• Coordinate daily trucking and hauling requirements for assigned projects.
• Monitor required truck counts and assist with securing adequate trucking capacity to meet project demands.
• Communicate project schedules, start times, locations, hauling instructions, and changes to the appropriate personnel.
• Maintain regular communication with project foremen and prime contractors regarding project needs and operational changes.
• Track project activity and ensure required information, tickets, records, and documentation are received and properly maintained.
• Make and receive a high volume of business-related phone calls, texts, and emails.
• Maintain accurate project records and enter information into company systems and databases.
• Communicate project changes promptly to other departments and affected personnel.
• Identify scheduling, staffing, communication, or documentation issues and assist in resolving them before they interfere with operations.
• Follow up consistently on outstanding information and incomplete project requirements.
• Assist other office personnel as operational needs require.
• Perform additional project coordination and administrative duties as assigned.

Schedule & Availability

This is a full-time, in-office position. Because transportation and construction projects may operate outside traditional office hours, occasional after-hours or weekend availability may be required to address time-sensitive project communications or operational needs.

• 401(k) matching
• Paid time off
• Employee Wellness Benefit
• Education Achievement Bonus
• Company provided phone

Compensation

Compensation will be discussed during the interview process and will be based on leadership experience, transportation/heavy-construction experience, and overall qualifications.

Employment Period

New employees are subject to a 90-day introductory/probationary period.

Requirements

• Previous trucking, transportation, dispatch, logistics, or heavy-construction experience preferred.
• Strong verbal and written communication skills.
• Comfortable communicating professionally and assertively with contractors, foremen, drivers, owner-operators, and other industry personnel.
• Strong organizational skills and attention to detail.
• Ability to work with a sense of urgency when operational needs require it.
• Ability to manage multiple projects, deadlines, phone calls, and changing priorities simultaneously.
• Ability to think independently, troubleshoot problems, and determine when an issue needs to be escalated.
• Dependable and able to maintain consistent attendance.
• Willing and able to learn trucking, transportation, and heavy-construction terminology and processes.
• Working knowledge of Microsoft Word, Excel, and Adobe, with the willingness and ability to learn specialized company software.