TRIO Administrator Coordinator

CHESS; Albuquerque (NM); On-site; USD 25,000 - 31,000; Full time

Job summary

The Administrative Coordinator at Central New Mexico Community College coordinates diverse administrative and program support for the TRIO department, serving as the primary operational contact for internal and external constituencies. The role handles confidential matters with discretion and oversees office operations.

Responsibilities include managing schedules, travel, data entry, reports, budgeting, event planning, procurement, and vendor coordination while supervising staff and ensuring

Qualifications

• Associate’s degree or equivalent.
• Three (3) years of experience required.
• A combination of education and experience may be substituted for requirements of the position.

Responsibilities

• Supervises staff, prioritizing and evaluating performance.
• Manage the schedule/calendar for principal executives.
• Make travel arrangements and coordinate department logistics.
• Screens and directs telephone inquiries; greet and direct visitors.

Skills

Office administration

Event planning

Staff supervision

Customer service

Education

Associate’s degree or equivalent

Job description

Compensation

$18.22 - $22.79

Limited Term End Date

8-31-2030

Position Summary

The Administrative Coordinator plays an important role in coordinating, overseeing, and performing diverse administrative and program support activities on behalf of the supported department at CNM. You will serve as the primary point of operational and administrative contact for internal and external constituencies. The Administrative Coordinator handles complex and confidential issues with discretion and professionalism. You will coordinate office and staff support services, supervising special projects, and ensuring the smooth execution of events. The coordinator helps organize schedules, managing correspondence, preparing reports, maintaining databases, and ensuring efficient office operations. The Administrative Coordinators handles budgeting, event planning, and providing support to other staff members.

Duties & Responsibilities

• Supervises staff, which includes prioritizing, and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy, and safe working environment; and, making hiring, termination, and disciplinary recommendations.

• Manage the schedule/calendar for principal executives.

• Make travel arrangements and coordinates logistics for the department.

• Screens and handles telephone communications, directing inquiries appropriately.

• Greet and direct visitors to the department.

• Gather, enters, and updates data to maintain departmental records and databases.

• Establish and maintain organized files and records for the office.

• Create purchase orders and collaborate with external vendors to obtain quotes and process invoices.

• Monitor and coordinate accounting activities, preparing internal reports for management.

• Track departmental invoices, expenditures, and purchase requisitions.

• Approve and organize internal and external events for the department.

• Manages daily management of supplies, equipment, and facilities.

• Manage inventory, logistics, security, and related activities.

• Ensure all department software and systems are operating efficiently.

• Oversee the parking citation appeal process.

• Provide excellent customer service in person and over the phone.

• Compose and prepare written documentation and correspondence.

• Perform tasks generating business correspondence, forms, tables, labels, flyers, signs, and posters.

• Provides backup coverage for the reception desk, including basic administrative tasks such as scanning, copying, and submitting files to records.

• Performs other related duties as assigned.

Minimum Qualifications:

• Associate’s degree or equivalent

AND

• Three (3) years of experience

• A combination of education and experience may be substituted for requirements of the position

Department: TRIO

Best Consideration Date: 08/21/2027

• 08/31/2030 End Date contingent on grant refunding.

EEO STATEMENT:

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.