Trim Purchasing & Inventory Specialist

Veronica Beard; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Veronica Beard is seeking a Trim Associate in New York to support the Raw Materials – Trim team. You will issue and track trim purchase orders, monitor deliveries against the production calendar, and resolve receiving issues with suppliers.

The role requires 2–3 years in apparel production or purchasing, proficiency in Excel/Outlook, and PLM familiarity. Strong attention to detail and collaborative work style are essential.

Qualifications

• 2–3 years of experience in apparel production, purchasing, supply chain, or raw materials; production or purchasing experience strongly preferred.
• Working knowledge of the purchase order lifecycle, including order placement, delivery tracking, receiving, and reconciliation.
• Proficiency in Excel and Outlook is required; experience with PLM systems (VibeIQ or similar) is a plus.

Responsibilities

• Issue and track trim purchase orders for production and development needs; monitor order confirmations, pricing, lead times, and delivery dates against the production calendar.
• Track incoming production trim shipments across domestic and overseas suppliers; proactively follow up on open orders and delays, and flag delivery risks to the trim team.
• Coordinate order receiving with factories and internal teams; reconcile received quantities against purchase orders and packing lists, and resolve shortages, overages, and discrepancies directly with suppliers.
• Review supplier shipping documentation for accuracy and completeness; elevate documentation or customs compliance issues.
• Support invoice reconciliation by matching supplier invoices against purchase orders and receiving records.
• Monitor trim and repair trim inventory levels; initiate replenishment orders to maintain adequate stock for production and customer service needs.
• Compare production trims against approved standards; visit midtown factories as needed to troubleshoot trim receiving and quality issues.
• Receive, inspect, and sort incoming trim packages, ensuring proper labeling and records; prepare outgoing shipments for development samples, production needs, and supplier collection cards.
• Maintain accurate and easily retrievable records related to trim approvals, detail sheets, purchase orders, and development files.
• Conduct regular audits and seasonal clean-ups to ensure inventory accuracy.
• Maintain PLM system data entries and support data integrity across development and production records.
• Assist in preparing trim kits and sample boards for development meetings, presentations, and supplier reviews.
• Assist the trim team in ensuring timely delivery of trim samples and pre-production testing.
• Provide repair trims for the customer service and production teams

Skills

Apparel production

Purchase orders lifecycle

Supply chain

Detail oriented

Tools

Excel

Outlook

PLM systems

Job description

Veronica Beard is seeking a Trim Associate in New York to support the Raw Materials – Trim team. You will issue and track trim purchase orders, monitor deliveries against the production calendar, and resolve receiving issues with suppliers.

The role requires 2–3 years in apparel production or purchasing, proficiency in Excel/Outlook, and PLM familiarity. Strong attention to detail and collaborative work style are essential.