Treatment Coordinator, Ortho

Gentle Dental; Perris (CA); On-site; USD 44,000 - 56,000; Full time

Benefits offered by this job

Signing bonus

Medical and dental coverage

401(k) plan

Paid time off

Referral bonuses

Job summary

Gentle Dental is seeking an Orthodontic Treatment Coordinator to convert consultations into treatment starts while ensuring a welcoming, informative experience for patients and families. You will partner with orthodontists and clinical teams to guide patients through evaluation, treatment planning, financial arrangements, scheduling, and treatment acceptance.

You will be a strong communicator, organized, and patient-focused, with 1–2 years in dental front office or treatment coordination

Qualifications

• 1–2 years of dental or medical front office or treatment coordination experience.
• Orthodontic experience is strongly preferred.
• Experience presenting treatment plans and discussing costs with patients.
• Strong interpersonal and relationship-building skills.
• Comfortable discussing treatment fees, insurance benefits, and payment options.
• Ability to communicate with both adults and parents of pediatric patients.
• Excellent organization, attention to detail, and follow-through.
• Proactive patient follow-up and treatment-acceptance focus.
• Ability to work toward case acceptance in a fast-paced team environment.
• Proficient with dental practice management systems; QSI/Denticon is a plus.

Responsibilities

• Create an exceptional experience for patients and families during the orthodontic consultation.
• Build rapport with patients and parents to understand goals and concerns.
• Present recommended treatment in a clear, engaging way with the orthodontist.
• Explain timelines, expectations, and next steps to families.
• Present treatment fees, insurance benefits, financing, and payment options.
• Identify solutions to financial or scheduling barriers for patients.
• Follow up with prospective patients who have not scheduled treatment.
• Support case acceptance and start of orthodontic treatment.
• Coordinate treatment start appointments and smooth transition to the clinical team.
• Maintain accurate patient, treatment, and financial information.

Skills

Orthodontic experience

Front office experience

Treatment plan presentation

Communication skills

Tools

QSI/Denticon

Job description

Orthodontic Treatment Coordinator – Gentle Dental

At Gentle Dental, we believe exceptional patient care starts with exceptional teammates. We are looking for an Orthodontic Treatment Coordinator who is passionate about building relationships with patients and families, creating an exceptional patient experience, and helping people confidently take the next step toward a healthy, beautiful smile.

If you're an energetic communicator who enjoys connecting with patients, presenting orthodontic treatment, discussing financial options, and helping families overcome barriers to care, we'd love to meet you.

About the Role

As an Orthodontic Treatment Coordinator , you will play a key role in converting orthodontic consultations into treatment starts while ensuring every patient and family receives a welcoming, informative, and supportive experience.

You'll partner closely with our orthodontists and clinical teams to guide patients through the consultation process—from their initial evaluation and recommended treatment through financial arrangements, scheduling, and treatment acceptance.

This role is ideal for someone who combines excellent patient service with strong communication, organization, follow-through, and a results-oriented mindset.

What You'll Do

• Create an exceptional experience for patients and families throughout the orthodontic consultation process
• Build rapport with patients and parents and understand their goals, questions, and concerns
• Partner with the orthodontist to present recommended orthodontic treatment in a clear and engaging way
• Explain treatment timelines, expectations, and next steps
• Present treatment fees, insurance benefits, financing, and available payment options
• Help patients and families identify solutions to financial or scheduling barriers
• Follow up with prospective patients who have not yet scheduled treatment
• Support strong case acceptance and orthodontic treatment starts
• Coordinate treatment start appointments and ensure a smooth transition to the clinical team
• Maintain accurate patient, treatment, and financial informationject
• Track consultations, pending treatment, case acceptance, and follow-up activity
• Collaborate with orthodontists, clinical teams, and office leadership to achieve patient care and practice goals
• Deliver a consistently professional, positive, and patient-focused experience

What We're Looking For

• 1–2 years of dental or medical front office, treatment coordination, or related patient-facing experience
• Orthodontic experience is strongly preferred
• Previous experience presenting treatment plans and discussing treatment costs with patients or families is preferred
• Strong interpersonal and relationship-building skills
• Confident and comfortable discussing treatment fees, insurance benefits, financing, and payment options
• Ability to communicate effectively with both adult patients and parents of pediatric patients
• Strong organization, attention to detail, and follow-through
• A proactive approach to patient follow-up and treatment acceptance
• Comfortable working toward case acceptance and treatment-start goals while maintaining a patient-first approach
• Ability to thrive in a fast-paced, team-oriented environment
• Comfortable using computers and dental practice management systems; QSI/Denticon experience is a plus
• Bilingual skills are a plus

Compensation

$21–$27 per hour

Plus a $1,000 Signing Bonus!

Starting pay will be determined based on relevant orthodontic experience, treatment coordination experience, skills, and qualifications.

Our opportunities provide a comprehensive benefits package, including:

• Medical and pharmacy coverage
• Dental and vision coverage for employees and their families
• Employee Assistance Program
• Basic life, AD&D, and long-term disability insurance
• PTO – 80 hours per year for hourly employees
• 401(k) plan and deferred compensation plan
• Referral bonuses ranging from $600–$2,500 depending on role

Schedule

Full-Time | 40 hours per week

Locations

This position supports orthodontic patients at Gentle Dental locations throughout the region, including:

Why Gentle Dental?

Our vision is to provide exceptional, lifelong, integrated oral healthcare that improves the health and well-being of the patients and communities we serve.

We're committed to patient care, operational and clinical excellence, personal accountability, strong relationships, and finding innovative ways to support our patients and teams.

As an Orthodontic Treatment Coordinator, you'll have the opportunity to make a meaningful impact by helping patients and families understand their orthodontic options, navigate the financial aspects of care, and confidently begin treatment.

If you love working with people, thrive on building relationships, and enjoy turning great consultations into great patient outcomes, we want to hear from you.

Come join Gentle Dental and help our patients achieve healthy, confident smiles that last a lifetime.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.