Treasury & Accounts Clerk

City of Everett; Everett (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

The City of Everett in Massachusetts seeks a detail-oriented administrative professional to support the Treasurer/Collector by maintaining financial records, processing transactions, and ensuring accurate cash handling. Under direct supervision, you will perform skilled clerical work, assist the public at the counter, and collaborate with all city departments.

Proficiency in Excel and Word, plus experience with cash reconciliations, are essential.

Qualifications

• Three to five years of administrative/clerical experience.
• Exercise judgment and perform tasks independently.
• Interact tactfully with the general public, in person and by telephone.
• Establish and maintain effective working relationships with staff and public officials.
• Basic computer skills, including Windows, Microsoft Word, Excel.
• Prior experience handling cash transactions.

Responsibilities

• Performs skilled clerical, bookkeeping, and recordkeeping work of ordinary difficulty in maintaining and processing financial records, account transactions, and all other related work as required.
• Maintain thorough knowledge of departmental operations.
• Provide counter and telephone service assistance.
• Interact with all divisions within City departments, state and federal agencies as required.
• Accept all revenue payments (cash and checks).
• Responsible for the receipt and reconciliation of all cash and other payments received.
• Prepare Treasury receipt forms as required and process them.
• Prepare the daily cash deposits for the bank.
• Assist with the tailings process, including maintaining an Excel spreadsheet and contacting vendors/employees by phone and mail.
• Void and reissue vendor and payroll checks as needed and maintain an Excel spreadsheet for these transactions.
• File documents as needed and maintain organized records.
• Assist with ordering and monitoring supplies for the postage machine and the Treasurer’s Office, as well as refilling postage and monitoring postage machine funds.
• Assist other department personnel with special projects as assigned.
• Responsible for the accounts payable process for the department.
• Serve as back-up for Collector’s Office staff as needed.
• Perform other related duties as required.

Skills

Admin experience

Cash handling

Excel

Microsoft Word

Education

High school diploma or equivalent

Tools

Excel

Microsoft Word

Job description

The City of Everett in Massachusetts seeks a detail-oriented administrative professional to support the Treasurer/Collector by maintaining financial records, processing transactions, and ensuring accurate cash handling. Under direct supervision, you will perform skilled clerical work, assist the public at the counter, and collaborate with all city departments.

Proficiency in Excel and Word, plus experience with cash reconciliations, are essential.