Principal Clerk City of Everett

City of Everett; Everett (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

The City of Everett in Massachusetts seeks a detail-oriented administrative professional to support the Treasurer/Collector by maintaining financial records, processing transactions, and ensuring accurate cash handling. Under direct supervision, you will perform skilled clerical work, assist the public at the counter, and collaborate with all city departments.

Proficiency in Excel and Word, plus experience with cash reconciliations, are essential.

Qualifications

• Three to five years of administrative/clerical experience.
• Exercise judgment and perform tasks independently.
• Interact tactfully with the general public, in person and by telephone.
• Establish and maintain effective working relationships with staff and public officials.
• Basic computer skills, including Windows, Microsoft Word, Excel.
• Prior experience handling cash transactions.

Responsibilities

• Performs skilled clerical, bookkeeping, and recordkeeping work of ordinary difficulty in maintaining and processing financial records, account transactions, and all other related work as required.
• Maintain thorough knowledge of departmental operations.
• Provide counter and telephone service assistance.
• Interact with all divisions within City departments, state and federal agencies as required.
• Accept all revenue payments (cash and checks).
• Responsible for the receipt and reconciliation of all cash and other payments received.
• Prepare Treasury receipt forms as required and process them.
• Prepare the daily cash deposits for the bank.
• Assist with the tailings process, including maintaining an Excel spreadsheet and contacting vendors/employees by phone and mail.
• Void and reissue vendor and payroll checks as needed and maintain an Excel spreadsheet for these transactions.
• File documents as needed and maintain organized records.
• Assist with ordering and monitoring supplies for the postage machine and the Treasurer’s Office, as well as refilling postage and monitoring postage machine funds.
• Assist other department personnel with special projects as assigned.
• Responsible for the accounts payable process for the department.
• Serve as back-up for Collector’s Office staff as needed.
• Perform other related duties as required.

Skills

Admin experience

Cash handling

Excel

Microsoft Word

Education

High school diploma or equivalent

Tools

Excel

Microsoft Word

Job description

About the City of Everett

Home to more than 50,000 residents, Everett is known for its rich culture, diverse population, and robust sense of community. Everett is proud to build on its strong industrial heritage and close neighborhood connections as a modern, vibrant, and welcoming place for residents, businesses, and visitors alike. This is a city full of energy, character, and community that is on the move and seeking employees that are innovative and dedicated to serving a diverse and engaged public constituency.

Job Summary

Under the direct supervision of the Treasurer/Collector, performs skilled clerical, bookkeeping, and recordkeeping work of normal difficulty in maintaining and processing financial records, account transactions, and all other related work as required.

Duties and Responsibilities

• Performs skilled clerical, bookkeeping, and recordkeeping work of ordinary difficulty in maintaining and processing financial records, account transactions, and all other related work as required.
• Maintain thorough knowledge of departmental operations.
• Provide counter and telephone service assistance.
• Interact with all divisions within City departments, state and federal agencies as required.
• Accept all revenue payments (cash and checks).
• Responsible for the receipt and reconciliation of all cash and other payments received.
• Prepare Treasury receipt forms as required and process them.
• Prepare the daily cash deposits for the bank.
• Assist with the tailings process, including but not limited to maintaining an Excel spreadsheet and contacting vendors/employees by phone and mail.
• Void and reissue vendor and payroll checks as needed and maintain an Excel spreadsheet for these transactions.
• File documents as needed and maintain organized records.
• Assist with ordering and monitoring supplies for the postage machine and the Treasurer’s Office, as well as refilling postage and monitoring postage machine funds.
• Assist other department personnel with special projects as assigned.
• Responsible for the accounts payable process for the department.
• Serve as back-up for Collector’s Office staff as needed.
• Perform other related duties as required.

Minimum Entrance Requirements

• High school diploma or equivalent.

Knowledge, Skills, and Abilities

• Three (3) to five (5) years of administrative/clerical experience, including extensive familiarity with the department’s specific functions.
• Exercise judgment and make responsible decisions in accordance with established policies and procedures; prioritize, organize, and perform work independently.
• Deal tactfully with the general public, both in person and by telephone, and convey concise and accurate explanations of policies, procedures, and requirements.
• Establish and maintain effective working relationships with other employees and public officials, and effectively and discreetly convey information.
• Basic computer skills, including a working knowledge of Windows, Microsoft Word, Excel, and other spreadsheet software.
• Prior experience handling cash transactions.

Working Conditions

Physical Skills: Minimal physical demands are required to perform most of the work. The work principally involves sitting, with intermittent periods of stooping, walking, and standing. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills: Duties are primarily mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects and using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills: Visual demands require routinely reading documents for general understanding and analytical purposes.

Aids and services will be provided to qualified applicants with disabilities free of charge upon request. For a reasonable accommodation and/or alternative application modification, call Human Resources at 617-389-2280.

The City of Everett is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, gender identity, sexual orientation, age, religion, disability, or any other protected category. Women, people of color, veterans, and persons with disabilities are strongly encouraged to apply.