Treasurer Executive Assistant

Chevron Corp.; San Ramon (CA); On-site; USD 92,000 - 137,000; Full time

Benefits offered by this job

9/80 work schedule

Job summary

Chevron Corp. in San Ramon, CA seeks an experienced administrative professional to support the Treasurer’s office. You will manage calendars, handle confidential communications, coordinate domestic and international travel, and prepare expense reports with minimal supervision.

The role requires 5+ years of admin experience, advanced Outlook/SharePoint skills, and the ability to multitask in a fast-paced environment. A 9/80 work schedule is offered, and relocation is not provided.

Qualifications

• High School diploma or equivalent.
• Minimum of 5 years administrative experience.
• Must handle all activities with high confidentiality and initiative.
• Strong communication skills and proficiency with office software.
• Must be reliable, proactive and capable of multitasking in a fast-paced environment.
• Strong attention to detail and teamwork.
• Ability to work with all levels of management and peers.
• Adapt to diverse work groups and remain calm under pressure.
• Prioritize and meet deadlines amid changing circumstances.
• Problem-solve and use good judgment for quick decisions.
• Advanced proficiency in Outlook and SharePoint.
• Basic skills in Word, Teams, CTREX, Excel, PowerPoint and OneNote.
• 9/80 work schedule is offered; must be flexible.
• Demonstrated strong current performance.

Responsibilities

• Supports executive by managing schedules and general administrative tasks.
• Manages calendar in Outlook and coordinates meetings and agendas.
• Coordinates domestic and international travel plans and itineraries.
• Tracks expenses and compiles expense reports.
• Manages Outlook inbox and handles sensitive information.
• Screens telephone inquiries and handles calls proactively.
• Represents the Treasurer's office in communications.
• Manages distribution lists and SharePoint site.
• Oversees IT support for the Treasurer.
• Completes special projects independently.
• Supports Finance CoE teams with treasury meeting organization.
• Supports other Treasury and Finance assistants as needed.

Skills

Communication

Confidentiality

Multitasking

Attention to detail

Team player

Problem-solving

Independence

Interpersonal skills

Education

High School diploma or equivalent

Tools

Outlook

SharePoint

Word

Microsoft Teams

CTREX

Excel

PowerPoint

OneNote

Job description

Responsibilities for this position may include but are not limited to:

• Supports executive by managing schedules, handling correspondence, organizing files, and providing general administrative support.
• Manges calendar in Outlook: schedules and reschedules meetings based on competing priorities; coordinates logistics for meetings, activities, and special functions; organizes meeting agendas and pre-reads; and facilitates meetings as needed.
• Coordinates domestic and international travel plans (flights, hotel, ground transportation, visas, itineraries, logistics, and pre-read).
• Independently tracks and gathers related expenses and compiles expense reports.
• Manages inbox in Outlook: reviews, screens and replies to emails, prioritizing items that need immediate attention, with proper handling of sensitive and classified material.
• Screens telephone inquiries and takes initiative to handle calls as appropriate.
• Effectively represents the Treasurer's office in communications internally and externally.
• Manages the organization’s distribution lists and SharePoint site.
• Oversees IT support for the Treasurer.
• Independently completes special projects as requested.
• Supports Finance's CoE teams with Treasury related meeting organization and tasks as needed.
• Supports other Treasury and Finance assistants as needed.

Required qualifications:

• High School diploma or equivalent.
• Minimum of 5 years administrative experience.
• Must be able to handle all activities with high confidentiality, and high level of initiative and independence.
• Strong communication skills and proficiency with office software.
• Must be reliable, proactive, and capable of multitasking in a fast-paced environment to ensure efficient workflow and organizational support.
• Strong attention to detail, team player attitude and instinctual follow through skills.
• Demonstrated strong interpersonal skills.Ability to work cooperatively with all levels of management and peers.
• Demonstrated ability to adapt readily to the needs of diverse work groups and remain calm under pressure.
• Demonstrated ability to prioritize and meet deadlines, often under changing circumstances. Ability to multi-task and anticipate needs and requirements.
• Ability to problem-solve and use good judgement in makings sound decisions quickly.
• Advanced proficiency in Outlook and SharePoint.
• Basic skills in Word, Microsoft Teams, CTREX, Excel, PowerPoint and OneNote.
• 9/80 work schedule is offered. Must be flexible.
• Demonstrated strong current performance.

Preferred Qualifications

• Experience supporting a senior Finance executive, such as a Treasurer, including handling highly confidential and sensitive financial and business information with discretion and sound judgment
• Experience supporting a leadership team in a global organization, including preparing agendas, pre-reads, executive reporting, and action tracking.
• Strong knowledge of Chevron's corporate organizational structure, the Finance Function, and executive committee processes.
• Experience with iManage, Workday, Power BI, or comparable document management, human resources, and reporting systems.
• Demonstrated use of artificial intelligence tools such as Microsoft Copilot to improve personal and team productivity.
• Experience coordinating international travel and working across time zones with international teams.

Relocation Options:

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions

• The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers.
• The anticipated salary range for this position is $91,500 - $137,300. The selected candidate’s compensation will be determined based on their skills, experience, and qualifications.
• Chevron offers competitive compensation and benefits programs which includes, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at http://hr2.chevron.com/.