Executive Assistant to the Head of International Affairs & International Project Coordinator

Chevron; Washington (District of Columbia); Vor Ort; USD 92.000 - 137.000; Vollzeit

Zusammenfassung

Chevron is seeking an Executive Assistant to the Head of International Affairs & International Project Coordinator in Washington, DC. The role provides administrative and analytical support to the International Government Affairs (IGA) SVP and team, handling scheduling, meeting logistics, travel, and briefing materials.

The candidate will coordinate international travel, assist with compliance requests, track expenses, and support major events and stakeholder communications.

Qualifikationen

• Associate’s degree minimum; bachelor’s degree preferred.
• 2–5 years in a senior admin role supporting a senior leader (Capitol Hill or Executive Branch) and experience in project coordination & management, stakeholder engagement, support for executive visits, and event/travel planning.
• Demonstrated maturity and professionalism with a positive attitude; business professional attire is required daily.
• Excellent written communication skills to provide high quality briefing support to the IGA team.
• Excellent computer skills with Microsoft Office Suite – Word / Excel / PowerPoint / Outlook / Teams.

Aufgaben

• Provide administrative and analytical support to the International Government Affairs (IGA) SVP & team – with a focus on all international aspects of our current GA portfolio.
• Proactively anticipate and resolve scheduling or other conflicts as they arise.
• Reviews and screens incoming emails; edit and circulate emails; edit and format executive letters and briefing materials.
• Track expenses and prepare TEA reports; coordinate with Operations Manager on guest management; maintain a trace file for SVP actions; handle confidential information with discretion.
• Research, compile and edit information for reports and make recommendations; prepare drafts from notes.
• Prepare presentations and draft internal & external correspondence.
• Coordinate executive visits & develop the Briefing Book; draft meeting materials and briefing memorandums.
• Event/meeting planning coordination including scheduling, logistics, minutes, and agendas.
• Manage internal stakeholder engagement tracking processes.
• Track and prepare reports on key international issues where Chevron has a business presence.
• Enter data into Chevron databases for reporting and archiving.
• Assist with foreign & U.S. compliance requests and ensure FCPA compliance.
• Provide workflow and analytical support to the IGA SVP and team; coordinate travel plans and meetings as needed.

Kenntnisse

Senior admin support

Project coordination

Stakeholder engagement

Travel planning

Executive communications

Confidentiality

MS Office

Ausbildung

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Teams

PowerPoint

Outlook

Excel

Word

Jobbeschreibung

Chevron is accepting online applications for the Executive Assistant to the Head of International Affairs & International Project Coordinator position through 11, 11, 2026 at 11:59 p.m. EST. The Executive Assistant/Project Coordinator provides both administrative and analytical support to the International Government Affairs (IGA) SVP and the team. Key responsibilities of this position include but are not limited to: Schedule internal, external meetings, and business related social events; ensure Teams, or in-person meeting resources are arranged and delivered on time; prepare briefing materials for meetings and events attended; coordinate domestic and international travel itineraries, flight arrangements, and transportation logistics; coordinate of executive visits (including drafting & editing select meeting materials and briefing memorandum); manage of internal tracking processes; assist with compliance requests; workflow and analytical support to the IGA SVP and all the representatives; support the management of logistics for internal & external events. This Executive Assistant/Project Coordinator position is integral in fostering group cohesion-alignment, streamlining processes and communication, and tracking international advocacy in support of Chevron's global business strategies.

Responsibilities for this position may include but are not limited to:

• Provide both administrative assistance and analytical support to the International Government Affairs (IGA) SVP & team – with a focus on all international aspects of our current GA portfolio.
• Proactively anticipate and resolve scheduling or other conflicts as they arise.
• Reviews and screens incoming emails through regular checks, deletions, and filing and highlighting items that require immediate attention; edit and circulate emails; edit and format executive letters and briefing materials.
• Track expenses and prepare TEA reports; answer telephone and take messages; coordinate with Operations Manager on guest management; maintain a trace file for SVP actions; handle confidential information of classified and sensitive materials and always maintain discretion; provide general office support as requested.
• Research, compile and edit information for reports and make recommendations. Prepare drafts from notes.
• Prepare presentations and draft both internal & external correspondence.
• Coordinate executive visits & develop the Briefing Book (including drafting of select meeting materials and briefing memorandums).
• Event/meeting planning coordination including - scheduling, organizing meeting logistics, disseminating meeting minutes, and preparing agendas.
• Manage internal stakeholder engagement tracking processes.
• Track and prepare reports on the key international issues where Chevron has a business presence.
• Enter data into various Chevron Databases for reporting protocols and archiving.
• Research and recommend changes to existing systems and procedures.
• Assist with foreign & U.S. compliance requests - ensure all aspect of FCPA are followed.
• Provide workflow and analytical support to the IGA SVP and all International representatives.
• Coordinate travel plans and meeting activities for IGA team as needed.
• Coordinate conference calls/video teleconferences for IGA team as needed.
• Provide support and management of logistics for executive/stakeholder engagements in both internal & external events.
• Organize & order supplies for team members with Operations Manager and compile receipts for various charges.
• Set up and maintain distribution lists for IGA SVP and team.
• Independently complete projects by gathering, organizing and summarizing information and preparing documents from general instructions.
• Develop and implement processes to ensure projects meet business criteria; stay on track and on budget; and monitor and measure performance.
• Work closely with regional Corporate Affairs teams to provide assistance in support of our international business objectives.
• Provide critical support in the planning & execution of major external events that involve key stakeholders & senior executives.
• Maintain a strong working knowledge of the team's strategies, tactics, projects under development, and event planning.
• Assist other Operations and IGA team members as necessary.
• The position is integral in fostering group cohesion-alignment, streamlining processes and communication, and tracking International advocacy in Washington DC, in support of Chevron's global business strategies.

Required Qualifications

• Associate’s degree minimal (Bachelor’s degree preferred)
• Minimum 2-5 years in a senior admin role supporting senior leader (Capitol Hill or Executive Branch) and experience in project coordination & management, stakeholder engagement, support for executive visits, and event/travel planning.
• Demonstrated maturity and professionalism with a positive attitude - business professional attire is required daily.
• Enjoy working in a high performing organization with high expectations.
• Demonstrated ability to communicate with executives, government, and foreign officials.
• Strong project and event management experience/skills, attention to detail, and confidentiality.
• Excellent written communication skills to provide high quality briefing support to the IGA team.
• Excellent computer skills with Microsoft Office Suite – Word / Excel / PowerPoint / Outlook / Teams.

Preferred experience:

time working either federally or internationally, with U.S. Department of State or in the Administration, on the Hill or with a Trade or Business Association in WDC.

Relocation Options

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations:

Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions

• The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers.
• The anticipated salary range for this position is $91,500 – $137,300. The selected candidate’s compensation will be determined based on their skills, experience, and qualifications.
• Chevron offers competitive compensation and benefits programs which includes, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at http://hr2.chevron.com/.