Travel Study Programs Lead & Operations Coordinator

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The UCLA Travel Study Program seeks a University Programs Advisor to develop and administer travel study opportunities, coordinating with faculty, campus partners, and external providers. You will manage budgets, contracts, enrollment, and student services to ensure successful program implementation.

Analyze enrollment and financial data, advise students on eligibility and costs, ensure compliance with university policies, and oversee risk management, health and safety, and crisis response while

Qualifications

• 1+ years travel planning and contract negotiations experience (Required)
• Program and project management experience in deadline-driven environments (Required)
• Financial and quantitative skills for budgets, enrollment, revenue, and expenses (Required)
• Ability to interpret and communicate complex policies and procedures (Required)
• Experience with travel planning, vendor relations, and complex logistics (Preferred)
• Strong written and oral communication for reports, correspondence, and presentations (Required)
• Experience analyzing program and student data with confidentiality (Required)

Responsibilities

• Develop and administer Travel Study programs in collaboration with faculty and partners.
• Manage contracts, vendor relations, enrollment, logistics, and budgets.
• Coordinate approvals with UCLA Purchasing, Accounting and Risk Management.
• Analyze enrollment, revenue, expenses, and program outcomes to guide development.
• Advise students on program selection, eligibility, and financial considerations.
• Ensure health, safety, and crisis response procedures and compliance.

Skills

Travel planning

Contract negotiations

Program/project management

Analytical skills

Budget analysis

Student advising

Communication skills

Problem solving

Independent work

Data analysis

Policy interpretation

Education

Bachelor’s degree in education-related or counseling field

Job description

The UCLA Travel Study Program seeks a University Programs Advisor to develop and administer travel study opportunities, coordinating with faculty, campus partners, and external providers. You will manage budgets, contracts, enrollment, and student services to ensure successful program implementation.

Analyze enrollment and financial data, advise students on eligibility and costs, ensure compliance with university policies, and oversee risk management, health and safety, and crisis response while