Travel Study Program Coordinator

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The UCLA Travel Study Program seeks a proactive Student Services Advisor to oversee program development, enrollment, budgets, contracts, and risk management. You will coordinate with faculty, campus partners, and external providers to implement Travel Study offerings, monitor performance, and support student advising and recruitment.

Experience in travel planning, contract negotiations, and financial analysis is preferred.

Qualifications

• 1+ years of travel planning and contract negotiations.
• Knowledge of the study abroad field, including program development and administration.
• Strong program and project management skills in deadline-driven environments.
• Financial acumen to develop and monitor budgets and analyze enrollment, revenue, expenses.
• Ability to interpret policies and communicate them clearly.
• Experience with travel planning and vendor relationships.
• Ability to work outside standard hours and travel as needed.

Responsibilities

• Provide programmatic, contract management, analytical, and student services support for UCLA Travel Study Program.
• Develop and administer Travel Study programs; assess viability and marketability, program needs, logistics, budgets, and contracts.
• Coordinate contracts and vendor relationships, student advising and recruitment, health and safety procedures, and responses to program and student issues.
• Analyze enrollment, revenue, expenses, evaluations, and other program data; make recommendations on development or modifications.
• Advise prospective and participating students on program selection, eligibility, financial considerations, and other needs.
• Ensure adherence to university policies and risk management; communicate complex policies to stakeholders.
• Prepare details for UCLA Purchasing, Accounting and Insurance approvals.

Skills

Travel planning

Contract negotiations

Project management

Analytical skills

Financial analysis

Communication

Advising

Independent work

Education

Bachelor's degree in education-related or career-counseling field

Job description

Position Summary

Provide programmatic, contract management, analytical, and student services support for the UCLA Travel Study Program. In collaboration with faculty, campus partners, and external providers, develop and administer new and existing Travel Study programs, assessing and overseeing academic opportunity, administrative viability, marketability, program needs, logistics, budgets that support all program costs, contracts negotiation and compliance, student enrollment, and program outcomes. Manage multiple Travel Study programs and projects simultaneously, coordinating timelines, deliverables, information, and resources across faculty, campus partners, vendors, and UCLA Study Abroad teams to ensure timely and effective program implementation. Provide relevant details in necessary format to UCLA Study Abroad Operations teams for approval from UCLA Purchasing, Accounting and Insurance and Risk Management. Analyze enrollment, revenue, expenses, evaluations, and other program data, department feedback, and make recommendations regarding program development, continuation, modification, or cancellation. Coordinate contracts and vendor relationships, student advising and recruitment, health and safety procedures, and responses to program and student issues and emergencies. Advise prospective and participating students on program selection, eligibility, academic requirements, financial considerations, and other individual needs or circumstances that may affect successful participation in Travel Study programs. Conduct complex administrative analysis requiring knowledge of University policies and procedures and national standards and best practices in study abroad.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 1+ Years of demonstrated experience with travel planning and contract negotiations or equivalent (Required)
• 1. Demonstrated knowledge of the study abroad field, including study abroad program development, administration, student services, and current practices and expectations in the field. (Preferred)
• 2. Demonstrated program and project management skills, including the ability to organize and manage multiple complex programs, priorities, timelines, and deliverables simultaneously in a deadline-driven environment. (Required)
• 3. Demonstrated analytical and problem-solving skills to identify and assess complex administrative and programmatic issues, evaluate information and data, develop solutions, and make sound recommendations. (Preferred)
• 4. Demonstrated financial and quantitative skills, including the ability to develop and monitor budgets and analyze enrollment, revenue, expenses, statistical data, and other factors affecting program operations and viability. (Required)
• 5. Demonstrated experience with travel planning, vendor relationships, contract negotiation, and/or coordination of complex logistical arrangements. (Preferred)
• 6. Ability to interpret, apply, and clearly communicate complex policies, procedures, regulations, and administrative requirements to faculty, students, staff, external providers, and other stakeholders (Required)
• 7. Excellent written and oral communication skills, including the ability to prepare clear and professional correspondence, reports, instructions, and presentations and effectively communicate information to individuals and groups. (Required)
• 8. Demonstrated interpersonal and advising skills to establish effective working relationships with students, faculty, staff, campus partners, and external providers from diverse backgrounds and to respond diplomatically and appropriately to sensitive, complex, or stressful situations. (Required)
• 9. Demonstrated ability to work independently, exercise sound judgment and initiative, establish priorities, and complete assignments accurately and efficiently with minimal supervision while working collaboratively as part of a team (Preferred)
• 10. Demonstrated ability to maintain and analyze program and student data, produce accurate reports, and appropriately handle confidential and sensitive information in accordance with applicable policies and requirements. (Required)
• 11. Working knowledge of University administrative structures, policies, procedures, and business processes related to areas such as purchasing, contracting, risk management, financial administration, and student services (Preferred)
• 12. Ability to work outside standard business hours and travel as needed to support Travel Study programs and activities, and ability to work on campus in person, typically one to three days perweek (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In education-related or career-counseling field, and/or equivalent combination of education and experience/training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

SV-Stdt Svs & Adv Prof (SSAP)

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Student%20Services%20Advisor%203%20SV%20(40039358)