Travel Study Program Coordinator

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The UCLA Travel Study Program seeks a University Programs Advisor to develop and administer travel study opportunities, coordinating with faculty, campus partners, and external providers. You will manage budgets, contracts, enrollment, and student services to ensure successful program implementation.

Analyze enrollment and financial data, advise students on eligibility and costs, ensure compliance with university policies, and oversee risk management, health and safety, and crisis response while

Qualifications

• 1+ years travel planning and contract negotiations experience (Required)
• Program and project management experience in deadline-driven environments (Required)
• Financial and quantitative skills for budgets, enrollment, revenue, and expenses (Required)
• Ability to interpret and communicate complex policies and procedures (Required)
• Experience with travel planning, vendor relations, and complex logistics (Preferred)
• Strong written and oral communication for reports, correspondence, and presentations (Required)
• Experience analyzing program and student data with confidentiality (Required)

Responsibilities

• Develop and administer Travel Study programs in collaboration with faculty and partners.
• Manage contracts, vendor relations, enrollment, logistics, and budgets.
• Coordinate approvals with UCLA Purchasing, Accounting and Risk Management.
• Analyze enrollment, revenue, expenses, and program outcomes to guide development.
• Advise students on program selection, eligibility, and financial considerations.
• Ensure health, safety, and crisis response procedures and compliance.

Skills

Travel planning

Contract negotiations

Program/project management

Analytical skills

Budget analysis

Student advising

Communication skills

Problem solving

Independent work

Data analysis

Policy interpretation

Education

Bachelor’s degree in education-related or counseling field

Job description

Position Summary

Provide programmatic, contract management, analytical, and student services support for the UCLA Travel Study Program. In collaboration with faculty, campus partners, and external providers, develop and administer new and existing Travel Study programs, assessing and overseeing academic opportunity, administrative viability, marketability, program needs, logistics, budgets that support all program costs, contracts negotiation and compliance, student enrollment, and program outcomes. Manage multiple Travel Study programs and projects simultaneously, coordinating timelines, deliverables, information, and resources across faculty, campus partners, vendors, and UCLA Study Abroad teams to ensure timely and effective program implementation. Provide relevant details in necessary format to UCLA Study Abroad Operations teams for approval from UCLA Purchasing, Accounting and Insurance and Risk Management. Analyze enrollment, revenue, expenses, evaluations, and other program data, department feedback, and make recommendations regarding program development, continuation, modification, or cancellation. Coordinate contracts and vendor relationships, student advising and recruitment, health and safety procedures, and responses to program and student issues and emergencies. Advise prospective and participating students on program selection, eligibility, academic requirements, financial considerations, and other individual needs or circumstances that may affect successful participation in Travel Study programs. Conduct complex administrative analysis requiring knowledge of University policies and procedures and national standards and best practices in study abroad.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 1+ Years of demonstrated experience with travel planning and contract negotiations or equivalent (Required)
• 1. Demonstrated knowledge of the study abroad field, including study abroad program development, administration, student services, and current practices and expectations in the field. (Preferred)
• 2. Demonstrated program and project management skills, including the ability to organize and manage multiple complex programs, priorities, timelines, and deliverables simultaneously in a deadline-driven environment. (Required)
• 3. Demonstrated analytical and problem-solving skills to identify and assess complex administrative and programmatic issues, evaluate information and data, develop solutions, and make sound recommendations. (Preferred)
• 4. Demonstrated financial and quantitative skills, including the ability to develop and monitor budgets and analyze enrollment, revenue, expenses, statistical data, and other factors affecting program operations and viability. (Required)
• 5. Demonstrated experience with travel planning, vendor relationships, contract negotiation, and/or coordination of complex logistical arrangements. (Preferred)
• 6. Ability to interpret, apply, and clearly communicate complex policies, procedures, regulations, and administrative requirements to faculty, students, staff, external providers, and other stakeholders (Required)
• 7. Excellent written and oral communication skills, including the ability to prepare clear and professional correspondence, reports, instructions, and presentations and effectively communicate information to individuals and groups. (Required)
• 8. Demonstrated interpersonal and advising skills to establish effective working relationships with students, faculty, staff, campus partners, and external providers from diverse backgrounds and to respond diplomatically and appropriately to sensitive, complex, or stressful situations. (Required)
• 9. Demonstrated ability to work independently, exercise sound judgment and initiative, establish priorities, and complete assignments accurately and efficiently with minimal supervision while working collaboratively as part of a team (Preferred)
• 10. Demonstrated ability to maintain and analyze program and student data, produce accurate reports, and appropriately handle confidential and sensitive information in accordance with applicable policies and requirements. (Required)
• 11. Working knowledge of University administrative structures, policies, procedures, and business processes related to areas such as purchasing, contracting, risk management, financial administration, and student services (Preferred)
• 12. Ability to work outside standard business hours and travel as needed to support Travel Study programs and activities, and ability to work on campus in person, typically one to three days per week (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In education-related or career-counseling field, and/or equivalent combination of education and experience/training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

SV-Stdt Svs & Adv Prof (SSAP)

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Student%20Services%20Advisor%203%20SV%20(40039358)