Travel & Logistics Administrator – Detail-Driven Ops Partner

LIFE SURGE; North Port (FL); On-site; USD 38,000 - 60,000; Full time

Job summary

Life Surge is seeking a highly organized Travel & Logistics Administrator to support the logistics department in an in-person, full-time role. You will handle administrative tasks, reconcile receipts, book travel, and assist with coordinating shipments and schedules for events and staff.

The ideal candidate will possess strong attention to detail, exceptional organizational and communication skills, and proficiency in Microsoft Office; experience with Notion or Asana is a plus.

Qualifications

• High School Diploma or equivalent; a degree in logistics, business administration, or a related field is a plus.
• Proven experience in an administrative or support role.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent organizational and time-management skills.
• Strong communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently and collaborate effectively within a team environment.

Responsibilities

• Provide day-to-day administrative support to the logistics department.
• Assist logistics coordinators with scheduling, tracking, and maintaining logistics schedules and shipments.
• Manage and organize logistics-related documents, ensuring accuracy and timely completion.
• Answer phone calls, emails, and other communications related to logistics operations.
• Maintain and update records in logistics management systems.
• Ensure accuracy of receipts from vendors, suppliers, and partners.
• Perform reconciliation of invoices, purchase orders, and shipment receipts.
• Investigate and resolve discrepancies between receipts and invoices.
• Coordinate with accounting and finance departments to ensure timely processing of receipts and payments.
• Track expenses in excel and Notion and expense sheets.
• Provide logistical assistance to the logistics coordinators and department staff as needed.
• Coordinate with our 3rd party booking platform to research, best options for hotels.
• Manage room night booking for corporate office staff traveling to events.
• Supporting the Event & Talent team with hotel bookings.
• Assist the Travel & Logistics Director with special projects and random tasks as deemed necessary.
• Take on additional responsibilities or assignments based on departmental needs and priorities.
• Collaborate with various teams and departments to ensure smooth operations and continuous improvement in logistics processes.

Skills

Attention to detail

Time management

Organizational skills

Communication

Microsoft Office

Team collaboration

Education

High School Diploma

Degree in logistics or business administration (preferred)

Tools

Notion

Asana

Excel

Job description

Life Surge is seeking a highly organized Travel & Logistics Administrator to support the logistics department in an in-person, full-time role. You will handle administrative tasks, reconcile receipts, book travel, and assist with coordinating shipments and schedules for events and staff.

The ideal candidate will possess strong attention to detail, exceptional organizational and communication skills, and proficiency in Microsoft Office; experience with Notion or Asana is a plus.