Travel & Expense Pro: Policy, Reimbursements & Programs

7 Brew Coffee; Springdale (AR); On-site; USD 50,000 - 70,000; Full time

Job summary

7 Brew Coffee is seeking an Associate, Travel and Expense to own and optimize expense reporting, reimbursements, and travel-program operations across the organization. You will work closely with Finance, HR, and Payroll to drive accuracy, policy compliance, and timely reimbursements.

The role emphasizes process improvements, policy guidance, and clear communication of expectations while supporting hotel and travel partnerships and Concur configurations in a fast-growing retail environment.

Qualifications

• 2+ years of experience in expense management, accounts payable, travel administration, finance operations, payroll support, or a related field.
• Experience reviewing employee expense reports, reimbursements, invoices, or other financial transactions for accuracy and policy compliance.
• Strong attention to detail and the ability to manage confidential and sensitive information with discretion.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills, including the ability to explain policies and processes to a broad range of employees.
• Strong problem-solving skills and a process-improvement mindset.
• Ability to build effective working relationships across Finance, Human Resources, Payroll, and Operations.
• Proficiency with Microsoft Excel or Google Sheets and comfort learning financial and travel-management systems.

Responsibilities

• Own the day-to-day administration of employee expense reports and out-of-pocket reimbursement requests.
• Review expense reports for accuracy, completeness, required documentation, appropriate approvals, and compliance with company policy.
• Partner with managers to support timely review and approval of employee expense submissions.
• Resolve employee questions, missing information, discrepancies, and reimbursement issues in a timely and professional manner.
• Maintain accurate records and documentation to support audit readiness, reporting, and financial controls.
• Identify recurring issues or trends and recommend practical solutions to improve accuracy and reduce rework.

Skills

Expense management

Accounts payable

Travel administration

Finance operations

Payroll support

Attention to detail

Communication

Process improvement

Stakeholder collaboration

Tools

MS Excel

Google Sheets

Job description

7 Brew Coffee is seeking an Associate, Travel and Expense to own and optimize expense reporting, reimbursements, and travel-program operations across the organization. You will work closely with Finance, HR, and Payroll to drive accuracy, policy compliance, and timely reimbursements.

The role emphasizes process improvements, policy guidance, and clear communication of expectations while supporting hotel and travel partnerships and Concur configurations in a fast-growing retail environment.