Travel and Expense Associate

7 Brew Coffee; Springdale (AR); Vor Ort; USD 50.000 - 70.000; Vollzeit

Zusammenfassung

7 Brew Coffee is seeking an Associate, Travel and Expense to own and optimize expense reporting, reimbursements, and travel-program operations across the organization. You will work closely with Finance, HR, and Payroll to drive accuracy, policy compliance, and timely reimbursements.

The role emphasizes process improvements, policy guidance, and clear communication of expectations while supporting hotel and travel partnerships and Concur configurations in a fast-growing retail environment.

Qualifikationen

• 2+ years of experience in expense management, accounts payable, travel administration, finance operations, payroll support, or a related field.
• Experience reviewing employee expense reports, reimbursements, invoices, or other financial transactions for accuracy and policy compliance.
• Strong attention to detail and the ability to manage confidential and sensitive information with discretion.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills, including the ability to explain policies and processes to a broad range of employees.
• Strong problem-solving skills and a process-improvement mindset.
• Ability to build effective working relationships across Finance, Human Resources, Payroll, and Operations.
• Proficiency with Microsoft Excel or Google Sheets and comfort learning financial and travel-management systems.

Aufgaben

• Own the day-to-day administration of employee expense reports and out-of-pocket reimbursement requests.
• Review expense reports for accuracy, completeness, required documentation, appropriate approvals, and compliance with company policy.
• Partner with managers to support timely review and approval of employee expense submissions.
• Resolve employee questions, missing information, discrepancies, and reimbursement issues in a timely and professional manner.
• Maintain accurate records and documentation to support audit readiness, reporting, and financial controls.
• Identify recurring issues or trends and recommend practical solutions to improve accuracy and reduce rework.

Kenntnisse

Expense management

Accounts payable

Travel administration

Finance operations

Payroll support

Attention to detail

Communication

Process improvement

Stakeholder collaboration

Tools

MS Excel

Google Sheets

Jobbeschreibung

7 Brew is a rapidly expanding drive-through beverage experience with over 850+ locations across 38 states in the U.S. We are one of the fastest-growing QSR brands in the world, with plans to open more domestic locations in 2026.

We're passionate about crafting delicious and unique beverages while providing a fast and friendly customer experience. We believe in creating a vibrant and energetic work environment where our team members can thrive and grow.

Our mission is to cultivate kindness one tasty drink at a time.

WHAT’S BREWING IN THIS ROLE...

As the Associate, Travel and Expense, you’ll help build and own the processes that make employee travel, expense reporting, and out-of-pocket reimbursements simple, compliant, and efficient across 7 Brew.

This role will serve as a key resource for employees, managers, Finance, and Human Resources; supporting expense-report review, reimbursement administration, policy guidance, and travel-program operations. You’ll bring structure and accountability to a growing area of the business by identifying process gaps, recommending improvements, and helping establish scalable standards.

You’ll also support the development and administration of 7 Brew’s travel programs, including preferred hotel and airline partnerships, negotiated rates, and Concur configuration. This is a highly cross-functional role for someone who is detail-oriented, service-minded, and comfortable communicating clear processes across a fast-growing organization.

THE FLAVOR YOU ADD...

Expense Report & Reimbursement Administration

• Own the day-to-day administration of employee expense reports and out-of-pocket reimbursement requests.
• Review expense reports for accuracy, completeness, required documentation, appropriate approvals, and compliance with company policy.
• Partner with managers to support timely review and approval of employee expense submissions.
• Resolve employee questions, missing information, discrepancies, and reimbursement issues in a timely and professional manner.
• Maintain accurate records and documentation to support audit readiness, reporting, and financial controls.
• Identify recurring issues or trends and recommend practical solutions to improve accuracy and reduce rework.

Expense Policy & Process Improvement

• Serve as a subject-matter resource for 7 Brew’s expense and travel policies.
• Evaluate existing policies and processes; identify opportunities to improve clarity, compliance, employee experience, and operational efficiency.
• Recommend and help implement policy updates, approval workflows, documentation requirements, and process enhancements.
• Develop clear process documentation, training materials, and frequently asked questions for employees and managers.
• Communicate policy changes and process expectations across the organization in a clear, consistent, and approachable way.

Travel Program Administration

• Support the development, implementation, and ongoing administration of 7 Brew’s corporate travel program.
• Manage relationships and program details (incl negotiated rates) with travel partners, including hotels, airlines, rental cars, etc.
• Support the configuration and ongoing administration of travel and expense processes in Concur.
• Monitor travel-program utilization, compliance, and employee feedback; recommend improvements as the program evolves.
• Partner with Finance, Human Resources, Procurement, and external vendors to ensure travel programs support business needs and provide a positive employee experience.

Cross-Functional Partnership & Communication

• Maintain a close working relationship with Human Resources to support relocation, employee mobility, policy interpretation, and related employee experience needs.
• Partner with Payroll, Accounts Payable, Finance, and People teams to ensure accurate and timely reimbursements.
• Collaborate with leaders and employees across the organization to address questions, surface risks, and improve adoption of expense and travel processes.
• Provide timely updates to stakeholders on program changes, policy expectations, and process improvements.
• Support reporting and analysis related to expense activity, reimbursement trends, travel spend, and program compliance.

MUST-HAVE INGREDIENTS...

• 2+ years of experience in expense management, accounts payable, travel administration, finance operations, payroll support, or a related field.
• Experience reviewing employee expense reports, reimbursements, invoices, or other financial transactions for accuracy and policy compliance.
• Strong attention to detail and the ability to manage confidential and sensitive information with discretion.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills, including the ability to explain policies and processes to a broad range of employees.
• Strong problem-solving skills and a process-improvement mindset.
• Ability to build effective working relationships across Finance, Human Resources, Payroll, and Operations.
• Proficiency with Microsoft Excel or Google Sheets and comfort learning financial and travel-management systems.

BONUS...

• Experience with AMEX GBT and Concur or another travel and expense-management platform.
• Experience supporting corporate travel programs, including preferred hotel, airline, and rental-car partnerships.
• Experience in a high-growth, multi-location retail, restaurant, hospitality, or franchise environment.
• Experience supporting relocation or employee mobility processes.
• Familiarity with expense policy development, financial controls, and audit requirements.
• Experience working with ERP, accounts payable, procurement, or payroll systems.

Why Join 7 Brew?

At 7 Brew, you’ll be part of one of the fastest-growing QSR brands in the U.S. We offer opportunities for career development, a supportive team culture, and the chance to make a difference while having fun at work.

If you’re excited to join a team that values kindness, speed, and great drinks, we’d love to hear from you!