Travel and Expense Supervisor

Grayson Search Partners; Schiller Park (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading recruitment firm is seeking a Travel & Expense Supervisor responsible for managing global T&E operations. The role involves oversight of policies, vendor relationships, compliance with regulations, and enhancing employee experience. The successful candidate will oversee the T&E function, analyze spending, develop training programs, and ensure audit readiness. Ideal for those with strong analytical skills and experience in financial oversight, vendor management, and training development.

Qualifications

• Proven experience managing travel and expense operations.
• Strong analytical skills to assess spending and compliance.
• Ability to design and deliver effective training.

Responsibilities

• Oversee day-to-day travel and expense function.
• Manage relationships with travel vendors and service providers.
• Ensure compliance with corporate travel policies.
• Collaborate with service providers to resolve issues, identify gaps, and implement process improvements
• Perform regular vendor performance evaluations to ensure service quality and compliance
• Review and approve expense reports while enforcing corporate travel and expense policies
• Support internal and external audit requests, including SOX and third‑party audits
• Develop and deliver operational and performance reporting for FP&A and senior leadership
• Provide financial oversight of travel and expense spending through strategic analysis and system‑based reporting
• Track and monitor key performance indicators to measure efficiency and compliance
• Analyze spending trends, exceptions, and policy adherence to recommend corrective actions
• Partner with internal teams to support broader financial reporting needs
• Maintain and update the Business Expense Policy, ensuring clarity and accessibility
• Oversee internal information pages related to T&E for accuracy, compliance, and timely updates

Skills

T&E policy expertise

Vendor management

Financial oversight

Analytical skills

Training program development

Tools

Concur

Job description

The Travel & Expense (T&E) Supervisor is responsible for overseeing and enhancing the organization’s global travel and expense operations. This role serves as the primary expert on T&E policies, systems, and controls, ensuring compliance with internal guidelines, regulatory requirements, and industry best practices. The Supervisor partners closely with Finance, Procurement, FP&A, and external vendors to drive process efficiencies, strengthen reporting, and support a positive employee experience.

Key Responsibilities

Travel & Expense Program Management

• Lead the day‑to‑day oversight of the Travel & Expense function, serving as the subject matter expert for policies, procedures, and systems
• Manage relationships with corporate card providers, travel platforms, and expense management vendors
• Partner with Procurement to support vendor contracts and ensure alignment with company guidelines
• Collaborate with service providers to resolve issues, identify gaps, and implement process improvements
• Perform regular vendor performance evaluations to ensure service quality and compliance
• Review and approve expense reports while enforcing corporate travel and expense policies
• Support internal and external audit requests, including SOX and third‑party audits
• Develop and deliver operational and performance reporting for FP&A and senior leadership
• Provide financial oversight of travel and expense spending through strategic analysis and system‑based reporting
• Track and monitor key performance indicators to measure efficiency and compliance
• Analyze spending trends, exceptions, and policy adherence to recommend corrective actions
• Partner with internal teams to support broader financial reporting needs
• Maintain and update the Business Expense Policy, ensuring clarity and accessibility
• Oversee internal information pages related to T&E for accuracy, compliance, and timely updates

Training & Communication

• Design and maintain training programs for travel and expense processes and policies
• Lead employee training sessions, addressing policy interpretation and expense report issues
• Stay current on industry trends, best practices, and new technologies through conferences and workshops
• Update training materials and reference documentation as processes evolve
• Communicate policy updates, system changes, and training initiatives to internal stakeholders
• Provide oversight and direction to the T&E Lead, ensuring consistent execution of processes
• Evaluate existing procedures and recommend enhancements to improve efficiency and controls
• Ensure timely processing, reporting accuracy, and audit readiness within Concur
• Deliver required reporting and insights to internal and external stakeholders

Audit & Compliance Oversight

• Maintain a strong internal control environment and ensure compliance with SOX requirements
• Monitor out‑of‑pocket expenses and enforce corporate credit card usage policies
• Perform detailed analysis of expense system data to identify exceptions and policy violations
• Manage audit requests from Internal Audit and external audit firms
• Review expense reports and provide approvals or rejections in accordance with policy